200+ applicants
EA Team Inc ยท 2 days ago
Executive Administrative Assistant
United States
Contract
Remote
Senior Level
10+ years exp
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Responsibilities
Provide highly complex calendar support for the GM of MSA Global Marketing with attention to detail, accuracy, and timeliness.
Coordinate meeting responsibilities (could include logistics, action items, note-taking, assist in preparing content, etc.)
Manage domestic and international travel scheduling end-to-end including the proactive anticipation of logistics and itineraries
Manage end-to-end logistics for GM's team meetings and offsites, which could include agenda management, meeting logistics (booking space and catering), and material preparation
Manage and reconcile expense reports for the GM and Interim approver for Leadership Team
Understanding the teams' budget and work with Business Manager to keep Team on budget
Manage special projects, as agreed with manager(s)
Maintain org charts / email distribution lists / aliases
Act as the point of contact to meet facility needs for the team
Maintain administrative processes that reduce redundancy and improve accuracy, while achieving organizational objectives
Maintain an advanced degree of confidentiality along with excellent judgement, discretion, and a high degree of maturity/professionalism
Apply judgment with a full understanding of urgency and priorities of your leaders, routinely needing to multi-task with little to no direction
Management of the team's Headcount Tracking and NTE movement including opening requisitions and onboarding New Hires
Knowledge of Microsoft internal policies and business practices
Provide general team support (team is mostly based across the U.S., with other locations in EMEA, AU, APAC)
Work closely and collaboratively with the other business administrators within MSA and across Microsoft
Qualification
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Required
10+ years of experience in the field
Someone who thrives / has experience in a very fast-paced and dynamic environment
Someone who is detail-oriented / pays great attention to detail
Prior Microsoft experience is a must for this position
Complex calendaring (10+ YOE)
Familiarity with Microsoft systems (10+ YOE)
Experience as an Executive Admin Assistant under a GM or higher (10+ YOE)
Strong planning, organizational, time management, and problem-solving skills
Maintain the confidentiality of highly sensitive material with tact and professionalism
Highly effective communication ability, both written and verbal
Ability to react with appropriate urgency to situations and requests
Ability to build effective cross-group working relationships and work collaboratively with people at all levels of the organization
Proficiency with Microsoft productivity software including Outlook, all Office suite programs, SharePoint, One Note, Teams, as well as Employee Central, MS Space, My Order, etc.
Excellent skills in all aspects of planning, collaboration, analytical capabilities, and high level of attention to detail and proactive awareness
Ability to operate in a very fast-paced and dynamic environment
Company
EA Team Inc
We are InformationTechnology Software Development & Solutions company for all facets of Technologies for all industrial vertical enterprises across the globe.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Lev Zakrevski
Founder, CEO & Director
Company data provided by crunchbase
