Be an early applicantLess than 25 applicantsPosted by Agency
Hudson Data LLC ยท 2 days ago
Administrative Assistant I
Chesterbrook, PA
Contract
Onsite
Entry, Mid Level
3+ years exp
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Insider Connection @Hudson Data LLC
Responsibilities
Strong organizational skills, pro-active approach, forward-thinking, and solutions oriented.
Experience in developing procedures and controls. New policy development and deployment (e.g., T&E, Gifts and Entertainment).
Developing and maintaining project plans while working to ensure all deliverables are completed timely and with accuracy.
Provide direct support to the Head of Platform Services on various projects demonstrating diligent oversight on all deliverables.
Excellent Communications skills required - both written and verbal.
Strong Administrative Support experience supporting senior stakeholders and general internal staff on all administrative requests.
Domestic and International Travel.
Process of heavy expense claims.
Coordinate Webex (Video and/or audio) meetings and perform operator assist functionality.
Plan and coordinate all logistics for internal/external events such as client roadshows, teambuilding events, staff events on-site and off-site, internal workshop learning programs, external client meetings, and all other ad-hoc event requirements.
Managing logistics for visitors.
Management of incoming and outgoing phone calls.
Maintain current e-mail distribution lists in Outlook.
Modification and distribution of departmental reports.
Meeting minutes for high-level financial meetings.
Heavy invoice processing and external client on-boarding coordination.
Completion of any projects or tasks, as requested by management demonstrating a strategic, flexible, and forward-thinking approach.
Prepare reports using Excel.
Strong knowledge of PowerPoint presentation development and editing for client meetings.
An Administrative Assistant will make use of several application systems including: ivalua - Supplies and IT Procurement, My IT / SailPoint - Request management tool for IT application security activities, Concur - Travel scheduling and expense reporting, Tom Net and Clock Net - Staff attendance and work hours tracking, UPS - Express mail labeling and postage, Microsoft Outlook, Microsoft Office Suite with a strong focus on Excel and report management, Tableau.
Administrative Assistants are expected to partner and coordinate with other assistants in multiple locations, to ensure seamless support coverage is provided to all of our Global Markets & Banking Staff. This includes but not limited to providing coverage to Executives which are not their normal priority while other assistants are off-desk.
Qualification
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Required
Bachelor's degree or higher
3-5 years of proven experience as an Administrative Assistant within a financial institution
Strong understanding of Front Office principles and processes for providing customer and administrative services
Demonstrated in-depth understanding of office and administrative management procedures and departmental and legal policies
Solid Project Management skills with the ability to develop project plans and manage timelines
Competent in Word and PowerPoint
Extremely competent in Microsoft Outlook and Excel
Calendar management, meeting management, time management, strategic planning of tasks, travel management, heavy expense processing, phone management, client handling, event planning, heavy invoice processing, external client onboarding, detailed meetings minutes, and assisting on projects and tasks
Exceptional communication and interpersonal skills
Active listener and clear communicator, both verbally and in writing
Pro-active communication and issue escalation
Excellent team player
Excellent organizational skills with the ability to multitask and prioritize work
Detail-oriented, flexible, and enjoys administrative challenges
Exhibit initiative and resourcefulness to complete tasks efficiently and professionally
Company
Hudson Data LLC
Hudson Data LLC is a pioneer in business consulting, technology staffing and outsourcing with a premier focus on financial services and pharmaceutical industry.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Taj Haslani
Co-Founder
Company data provided by crunchbase
