Be an early applicantLess than 25 applicantsPosted by Agency
BAMM Staffing ยท 2 days ago
Administrative Assistant
Chesterbrook, PA
Contract
Onsite
Entry, Mid Level
3+ years exp
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Responsibilities
Strong organizational skills, pro-active approach, forward-thinking and solutions oriented.
Experience in developing procedures and controls. New policy development and deployment (e.g., T&E, Gifts and Entertainment).
Developing and maintaining project plans while working to ensure all deliverables are completed timely and with accuracy.
Provide direct support to the Head of Platform Services on various projects demonstrating diligent oversight on all deliverables.
Excellent Communications skills required both written and verbal.
Strong Administrative Support experience supporting senior stakeholders and general internal staff on all administrative requests.
Domestic and International Travel
Process of heavy expense claims.
Coordinate Webex (Video and/or audio) meetings and perform operator assist functionality.
Plan and coordinate all logistics for internal/external events such as client roadshows, teambuilding events, staff events on-site and off-site, internal workshop learning programs, external client meetings and all other ad-hoc event requirements.
Managing logistics for visitors
Management of incoming and outgoing phone calls
Maintain current e-mail distribution lists in Outlook
Modification and distribution of departmental reports.
Meeting minutes for high-level financial meetings.
Heavy invoice processing and external client on-boarding coordination.
Completion of any projects or tasks, as requested by management demonstrating a strategic, flexible and, forward thinking approach.
Prepare reports using Excel.
Strong knowledge of PowerPoint presentation development and editing for client meetings.
An Administrative Assistant will make use of several application systems including: ivalua Supplies and IT Procurement, My IT / SailPoint Request management tool for IT application security activities, Concur Travel scheduling and expense reporting, Tom Net and Clock Net Staff attendance and work hours tracking, UPS Express mail labeling and postage, Microsoft Outlook, Microsoft Office Suite with a strong focus on Excel and report management, Tableau.
Administrative Assistants are expected to partner and coordinate with other assistants in multiple locations, to ensure seamless support coverage is provided to all of our Global Markets & Banking Staff. This includes but not limited to providing coverage to Executives which are not their normal priority while other assistants are off-desk.
Qualification
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Required
Bachelor's degree or higher
3-5yrs of proven experience as an Administrative Assistant
Strong ability to support various levels in the organization, within a financial institution
Demonstrate an in-depth understanding of office and administrative management procedures and departmental and legal policies
Solid Project Management skills required with a keen ability to develop project plans and manage timelines to meet platforms deliverables
Competent in Word and PowerPoint
Extremely competent in Microsoft Outlook and Excel
Calendar management
Meeting management
Time management
Strategic planning of tasks
Travel management
Heavy expense processing
Phone management
Client handling
Event planning
Heavy invoice processing
External client-onboarding
Detailed meetings minutes
Assist Head of Platform Services Team on several projects and tasks
Exceptional communication and interpersonal skills
Active listener and clear communicator, both verbally and in writing
Communicate pro-actively, anticipating the needs of their managers and escalating issues as necessary utilizing tact and confidentiality
Excellent team player
Excellent organizational skills
Ability to multitask and prioritize work based on potential impact
Detail oriented
Flexible
Exhibit initiative and resourcefulness to get tasks done quickly and efficiently with a high degree of professionalism
Company
BAMM Staffing
BAMM is a leading Staffing and Solutions company.
11-50 employees
H1B Sponsorship
BAMM Staffing has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Trends of Total Sponsorships
2021 (1)
2020 (1)
Funding
Current Stage
Early StageCompany data provided by crunchbase
