119 applicantsPosted by Agency
Hire Partnership ยท 3 days ago
Executive Assistant
Boston, MA
Full-time
Onsite
Mid, Senior Level
$60K/yr - $75K/yr
5+ years exp
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Responsibilities
Calendar Management: Skillfully manage the schedules of the COO and department executives, coordinating meetings, appointments, and events.
Communication: Act as the primary point of contact for internal and external communications, handling calls, emails, and inquiries with professionalism.
Meeting Coordination: Prepare agendas, take detailed minutes, and ensure follow-up on action items from executive meetings and departmental sessions.
Travel Arrangements: Organize complex travel plans, including flights, accommodations, itineraries, and travel-related documents.
Project Support: Assist in the management and execution of departmental projects, ensuring deadlines are met and tasks are completed efficiently.
Document Preparation: Draft, review, and manage correspondence, reports, and presentations for the COO and department executives.
Confidentiality: Handle sensitive and confidential information with the utmost discretion.
Operational Assistance: Provide support in daily operational activities, helping to streamline processes and improve overall efficiency.
Qualification
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Required
Minimum of 5 years of experience as an executive assistant, preferably in a non-profit or healthcare setting.
Exceptional ability to multitask, prioritize, and manage time effectively.
Excellent written and verbal communication skills, with strong attention to detail.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
Demonstrated ability to anticipate needs, think critically, and provide innovative solutions.
High level of professionalism and ability to work under pressure in a fast-paced environment.
Strong interpersonal skills with the ability to build and maintain relationships across all levels of the organization.
Executive administrative support: 5 years (Required)
Calendar management: 5 years (Required)
Boston, MA: Relocate before starting work (Required)
Benefits
Health insurance
Company
Hire Partnership
Hire Partnership is a human resource company.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase
