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Overview

Company

Original Job Post

Wellstar Health System · 2 days ago

Administrative Assistant III

Marietta, GA

Full-time

Onsite

Mid, Senior Level

5+ years exp

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Responsibilities

Provide executive leader (VP) support including but not limited to their schedules, job duties, keeping them on track, and providing reminders about upcoming events

Efficiently manage, organize, plan, schedule, coordinate and maintain information for the leader

Assist with developing presentations and meeting materials

Set up a system agreeable to both leader and assistant on how to organize work flow including but not limited to filing, incoming and outgoing mail and correspondence, to do list and emails

Purchase items and process invoices while adhering to budgetary constraints

Manages calendars and complex scheduling arrangements involving multiple parties ensuring that there are no double bookings.

Maintain a list of all frequent contacts

Coordinate meetings related to the executive/leader supported with administrative staff, physicians and outside associations

Schedule meetings, meeting preparation (send out reminders, packets, set-up equipment, minutes)

Keep office supplied, manage office logistics and procurement/fulfillment

Proactively project cross coverage in the event other assistants are absent or attending meeting

Represent the leadership and the hospital in a highly professional manner, including professional attire

Ensure quality customer service Project Support

Support special projects with administrative functions

Track both simple and complex metrics and measurements defined by the committee and cabinet members

Communicate project and event timelines and deadlines

Track and distribute project progress including milestones

Attend and take minutes during committee meetings

Respond to requests for assistance from cabinet and committee team members in a timely manner utilizing excellent organization and follow-through skills.

Qualification

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Desktop experienceMicrosoft tools proficiencyComputer skillsProject managementOrganizational skillsCommunication skillsSelf-directedAttention to detailMultitaskingCollaborativeHealthcare experience

Required

High School Diploma General or Bachelors General-Preferred

Minimum 2 years of college or equivalent work experience

Minimum 5 years of experience as a project or administrative assistant

Considerable desktop experience required with extremely strong skills in Word, Excel, Power Point and other Microsoft tools

Very strong organizational and communication skills, both written and verbal

Ability to interface with leaders, physicians and staff from a service excellence perspective

Self-directed, demonstrated ability to work autonomously and prioritize multiple assignments without little supervision

Exceptional skills with follow-through and attention to detail

Extensive computer experience with expertise in Word, Excel, Power Point

Confident and accomplished in multitasking and prioritizing as well as efficiently working collaboratively with a broad team of professional, clinical and non-clinical