Bellarmine Jesuit Retreat House · 4 days ago

Executive Assistant

Barrington, IL

Full-time

Onsite

Entry Level

5+ years exp

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Religion

Insider Connection @Bellarmine Jesuit Retreat House

Discover valuable connections within the company who might provide insights and potential referrals, giving your job application an inside edge.

Responsibilities

Communicate across generations and demographics, by phone, in writing, and in person

Show an ability to exercise good judgment, discretion, and confidentiality

Schedule, calendar, and attend meetings

Manage and organize multiple deadline driven projects simultaneously

Answer phones and greet guests

Update and create database records and generate reports from our database

Plan staff outings, parties and meetings

Run occasional errands

Manage Resource Center of books and prayer resources by ordering, and displaying materials

Purchase supplies and maintain office equipment

Assist the Executive Director, and Associate Director with other duties

Work in person, estimated 40 hours per week, with a few evenings and occasional weekends required for meetings and special events

Qualification

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Bilingual Spanish EnglishComputer skillsMicrosoft WordMicrosoft ExcelMicrosoft PowerPointGoogle SuiteData entryDatabase managementReport generationValid driver's licenseProblem-solvingHard-workingKindWelcomingService-orientedDetail-oriented communicator

Required

At least 5 years of relevant experience

Speak both Spanish and English fluently

Must have a kind, welcoming, can-do, service-oriented demeanor

Must be detail oriented and a strong communicator – verbally and in writing

Proficient computer skills and knowledge of Microsoft products, including Word, Excel, and PowerPoint. Comfortable using the Google Suite of products (Google Docs, Google Sheets, and G-mail)

Must be comfortable inputting data into a database and exporting data for reports

Must be able to work in-person Mondays to Fridays

Must be comfortable lifting up to 50 pounds of office supplies (books, paper, etc.)

Must have a valid driver’s license