BAE Systems, Inc. · 4 days ago

Executive Administrative Assistant

Falls Church, VA

Full-time

Hybrid

Senior Level

10+ years exp

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Defense and Space Manufacturing

Actively Hiring

Hiring Manager

Martin Palmeri

Insider Connection @BAE Systems, Inc.

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Responsibilities

Maintain calendars, arrange meetings and appointments. Maintain and track meeting action items through completion.

Manage communications with senior level internal and external customers.

Coordinate, facilitate, and provide support for various conferences, small and large scale meetings and events with a high degree of tact and diplomacy. Manage Telecon and Webex connections and coordinate Telepresence meetings. Handle the catering and overall event planning for meetings, workshops and other events. Coordinate highly visible meetings and support International guests during these meetings.

Maintain office supplies that are essential for successful operation for the department. Perform general administrative duties including but not limited to: typing, copying, collating, stapling, preparing packages for delivery, filing, record-keeping, and data entry.

Lead and assist with creating PowerPoint presentations, Excel files and other common technology tools for business meetings and others documents as required. Support metrics analysis and Sharepoint coordination.

Coordinate international and domestic travel for the VP and designated staff through the travel coordinator. Manage travel arrangements, expense reporting, and procurement card reconciliation.

Qualification

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Microsoft OfficeCONCURCertified Professional SecretaryAdministrative ProfessionalRelated Experience