41 applicantsPosted by Agency
Beacon Hill Staffing Group ยท 4 days ago
Administrative Assistant
Boston, MA
Full-time
Onsite
Entry Level
$30/hr - $30/hr
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Responsibilities
Must be highly organized and efficient
Must have a solution-oriented mindset and be a proactive problem-solver
Have the ability to work independently and proactively on requests
Demonstrates flexibility to maneuver through multiple deliverables with varying deadlines in a fast-paced environment
Maintain the highest standards of poise and professionalism when interacting with clients, guests, and vendors
Independent worker and works well on a team
Knowledge of MS Word, Excel, and Outlook. Salesforce is a plus but not required
Superior written and oral communication skills
Professional and positive attitude
Ability to handle highly confidential information
Ability to work in an office location full-time
Experience working in a financial services firm and understanding of financial language is a must
Qualification
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Required
Must be highly organized and efficient
Must have a solution-oriented mindset and be a proactive problem-solver
Have the ability to work independently and proactively on requests
Demonstrates flexibility to maneuver through multiple deliverables with varying deadlines in a fast-paced environment
Maintain the highest standards of poise and professionalism when interacting with clients, guests, and vendors
Independent worker and works well on a team
Knowledge of MS Word, Excel, and Outlook. Salesforce is a plus but not required
Superior written and oral communication skills
Professional and positive attitude
Ability to handle highly confidential information
Ability to work in an office location full-time
Experience working in a financial services firm and understanding of financial language is a must
Answer multi-line phone for the main office line, transferring and taking messages as needed
Greet and direct all guests in a professional manner
Maintain presentable reception, conference rooms, and kitchen areas
Organize and maintain conference room and video conferencing schedules
Retrieve and scan incoming mail daily
Assure pick up of all outgoing packages and mail prior to leaving each day
Manage meetings with clients and external guests from start to finish, including setup and cleanup
Place catering orders for client meetings and office-wide lunches as needed
Maintain an organized and well-stocked inventory of various office supply areas, ordering as needed and as requested by colleagues
Place and receive weekly grocery deliveries for two kitchens
Coordinate technology support with the internal IT department, especially for video meetings in conference rooms
Engage and work with building engineers as needed for repairs and maintenance
Coordinate with external vendors for repairs, maintenance, and office access as needed
Management of office expenses, including monthly credit card reconciliations and coordinating with Accounts Payable to pay all invoices
Assist internal team with managing calendars, scheduling travel arrangements, updating client contact information, submitting expense reports, logging meeting activity in Salesforce
Facilitate onboarding of new colleagues in partnership with the colleague's manager including meeting scheduling and liaising with technology for equipment and software permissions
Company
Beacon Hill Staffing Group
Beacon Hill Staffing Group is a Staffing and Recruiting company.
Founded in 2000
1,001-5,000 employees
H1B Sponsorship
Beacon Hill Staffing Group has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Trends of Total Sponsorships
2023 (57)
2022 (62)
2021 (73)
2020 (77)
Funding
Current Stage
Late StageLeadership Team
Amber Leslie
Executive Assistant to CEO
Amy Van Sicklin
Chief Culture Officer
Recent News
2023-12-22
Company data provided by crunchbase
