Be an early applicantLess than 25 applicantsPosted by Agency

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Company

Original Job Post

Jobs via eFinancialCareers · 2 days ago

Administrative Assistant III

Atlanta, GA

Full-time

Onsite

Mid, Senior Level

$59K/yr - $79K/yr

6+ years exp

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Responsibilities

Create and maintain Distribution Groups

Schedules and facilitate meetings, either virtual or in-person, securing room reservations and food ordering/delivery if necessary

Act as a primary point of contact for the team (e.g., independently seek out answers to questions, take initiative, leverage network of resources to solve problems)

Assist with overflow work from other areas of the business; provide backup support to other EAs as necessary

Prepare, produce, and proofread advanced level presentations and correspondence, graphic presentations, and other documents, including editing for grammar, punctuation, and clarity

Submit printing requests for meetings and other needs as necessary; ensure accuracy of printed materials before distribution

Research and book travel arrangements

Prepare and submit expense reports

Record time accurately and submit according to corporate guidelines

Attend business town halls; Coordinate, schedule, and prepare presentations for Quarterly meetings

Serve as an expert resource for Aon branding

Maintain OneDrive files, databases, or SharePoint sites as applicable

Prioritize work, make measurable progress on assignments, and deliver quality results

Have an advanced understanding of practice/business terminology

Coordinate complex meeting logistics in-person and virtually; may include, but not limited to, budgeting, travel, room reservations, meeting room logistics and materials, and catering

Actively participate in leadership meetings for follow-ups and note-taking when applicable

Delegate for email management, time recording, full calendar management, expense approvals, and other special projects

Coordinate projects and work independently

Ability to compose materials from rough notes or independent knowledge of circumstances

Act as a liaison between the executive and their colleagues, clients, and other stakeholders

Strategic, solve problems, and establish procedures that result in process improvements

Act as a subject matter expert for internal tools and resources

Assist Administrative Operations Managers (AOMs) with special initiatives and workstreams

Demonstrate leadership by contributing agenda topics and openly participating in meetings or other forums

This list is not all-inclusive; other tasks may vary based on business need

Qualification

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GrammarPunctuationSpellingProofreadingComputer literacyMicrosoft Office SuiteCustomer serviceAttention to detailTeam playerSelf-motivatedOrganizational skillsProject managementDiscretionProblem-solvingConfidentialityProfessionalismPositive attitudeCommunication

Required

Displays exceptional customer service skills and attention to detail

Superior writing skills-grammar, punctuation, spelling, and proofreading

Superior verbal and written communication skills

Self motivated team player with ability to work independently under minimal supervision

Demonstrates strong organizational and project management skills

Demonstrates discretion on highly confidential matters

Suggests approaches for resolving problems

Maintains a high level of confidentiality

Ability to effectively interact with clients and team members, always maintaining professionalism with a positive attitude

Self directed prioritization of work and projects; demonstrates measurable progress through open communication to leaders and team members consistently and with highest quality

Advanced level computer literacy in Microsoft Office Suite and other programs as applicable

Minimum of 6+ years of relevant experience

High School degree or equivalent years of industry experience