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Susquehanna University · 3 days ago
Administrative Assistant (Academics)
Selinsgrove, PA
Full-time
Onsite
Mid Level
3+ years exp
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Hiring Manager
Holly Flowers, SHRM-CP
Insider Connection @Susquehanna University
Responsibilities
Provide administrative support for faculty, program, and departments’ day-to-day needs. This includes scheduling meetings, handling correspondence and typing needs, ordering supplies, copier troubleshooting, maintaining an efficient filing system, mailings (including mail merges), bulletin boards, planning special events, printing jobs, processing purchase card statements, tracking budgets and initiating purchase orders, and creating and updating Microsoft Team and SharePoint sites.
Provide administrative support for faculty advising/teaching, including typing and/or compiling course materials, collecting course syllabi, arranging transportation for field trips, providing Canvas support, ordering desk/review copies of textbooks.
Provide administrative support for faculty job searches.
Provide confidential assistance to department chairs regarding tenure and third-year reviews of faculty.
Hire, train, schedule, and supervise work-study students.
Order, return and process payments for faculty regalia rental.
Serve as back-up to the Academic Assistant team and serve as back-up to the Music Admissions Coordinator.
Schedules rooms in the Cunningham Center for Music and Art (CCMA) for classes, instrumental, recitals, meetings, rehearsals, piano tuning, and festivals.
Schedules faculty and guest artist events and builds a department calendar. Maintains listings online through Presence.
Supports the Modern Language Fellows by collaborating with the department head, organizing orientation schedule, overseeing the Social Security card process, preparing housing arrangements, collaborating with Student Financial Services, Registrar, and Human Resources; ensuring their overall transition goes smoothly.
Compiles and summarizes departmental evaluations.
Lifts petitions for lesson registration.
Maintains records of and distributes keys for lockers, rooms, and storage areas in CCMA.
Assists with Music Department summer programs.
Supports Music Preparatory program as needed.
Sends letters of acceptance to students accepted into the Art + Design Department.
In support of the Music Education Coordinator, processes payments for cooperating teachers and practicum teachers.
Designs and produces programs and posters for recitals, exhibits, and other departmental events.
Qualification
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Required
High school diploma or equivalent.
Three years of relevant office experience.
Experience using Microsoft Office software.
Knowledge of Microsoft Office Suite.
Demonstrated ability to stay organized while managing multiple priorities.
Ability to frequently interact with students, parents, faculty, and staff in a professional and service-oriented manner.
Preferred
Desktop publishing experience.
Experience using web-based applications including Canvas, Adobe acrobat and Adobe Creative Suits, EAB Navigate, SharePoint, OneDrive, Colleague, MyNest.
Company
Susquehanna University
Susquehanna University is the future-ready institution for today, invested in cultivating intellectual grounding, active learning and global citizenship for all students.
501-1,000 employees
H1B Sponsorship
Susquehanna University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Trends of Total Sponsorships
2023 (3)
2022 (4)
2021 (3)
2020 (2)
Funding
Current Stage
Late StageLeadership Team
Jennifer Servedio
Chief Information and Security Officer
Lisa Scott, PhD
Chief Diversity Officer
Company data provided by crunchbase
