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Company

Original Job Post

Workday · 4 days ago

Senior Executive Assistant

USA, CA, Pleasanton

Full-time

Onsite

Senior Level

$122K/yr - $182K/yr

8+ years exp

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Enterprise SoftwareHuman Resources

H1B Sponsorship

Comp. & Benefits

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Responsibilities

Own the daily schedule for 2 Legal leaders

Maintain calendars up to date and make calendar hygiene recommendations

Navigate complicated calendars and time zones considerately when scheduling large group meetings

Coordinate with department EA’s to plan team offsite meetings, town halls, and team events, annual global Legal Summits (including recommendations on venue, logistics and meeting flow)

Order catering for internal and external meetings

Coordinate domestic and international travel, weighing options and contingencies to build an outstanding experience, with thoughtful planning in critical details

Process expense reports in a timely fashion and ensure spend is within communicated budget

Orchestrate team swag projects from idea to delivery (including budgeting, selection, and purchase orders)

Coordinate with internal global groups related to business technology, office moves, meeting venues, workplace safety, and logistics

Proactively problem-solve with little to no direction, evaluate options that save time and avoid potential disruption, and help executives stay productive

Form positive relationships with the leader's team and partners

Field incoming requests; exercise strong decision-making skills and discretion with highly confidential information

Provide support on ad hoc projects as needed

Qualification

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Executive SupportProject CoordinationOffice Applications ProficiencyProblem-SolvingCritical ThinkingCommunicationAdaptability

Required

8+ years of executive support and/or project coordination experience, supporting multiple senior level executives

BA/BS degree or equivalent practical experience

Strong critical thinking skills with the ability to work independently with general direction and guidance

Ability to put yourself in the executive’s shoes by understanding the organization's priorities and handle the schedule in a way that promotes the most effective use of time

Ability to handle highly sensitive information with discretion, good judgment, confidentiality and the utmost integrity

Outstanding written and verbal communication skills

Growth mindset and willingness to own and lead ad/hoc projects.

Professional skills working with office applications including Outlook, Google Drive, Word, Excel, PowerPoint and Zoom

Comfortable in a fast-paced technology environment

Benefits

Workday Bonus Plan

Annual refresh stock grants

Company

Workday

Glassdoor

4.2

Workday provides SaaS-based enterprise solutions for a company's human resources and financial management activities.

Founded in 2005

Pleasanton, California, USA

10,001+ employees

http://www.workday.com

H1B Sponsorship

Workday has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Trends of Total Sponsorships

2023 (146)

2022 (422)

2021 (383)

2020 (228)