42 applicantsPosted by Agency

Overview

Company

Original Job Post

Hired by Matrix, Inc · 3 days ago

Administrative Assistant

Parsippany, NJ

Contract

Hybrid

Entry Level

2+ years exp

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Responsibilities

Administrative Support for Commercial Operations Senior Leaders:

Calendar management and support

Schedule and coordinate team meetings and webinars

Coordinate travel arrangements within company guidelines and manage itineraries

Assist with processing timely and accurate travel & expense reports

New hire onboarding support (equipment requests, initial setup requests, onboarding schedules, etc.)

Maintain confidentiality in all aspects of client, staff, and vendor information

Maintain department files, lists, archives, etc.

Help to ensure timely response to departmental inquiries

Perform general administrative functions to include, but not limited to, copying, faxing, mailing and filing

Assist with coordination and maintenance of records for staff, office space, telephones, security badge, etc.

Create and modify documents such as invoices, reports, memos, letters and agendas

Commercial Operations Team Support:

Assist with financial processes, including but not limited to, routing and securing necessary approvals of invoices, purchase orders, and agreements

Manage and reconcile team P-card expenses

Work closely with the department's Executive Assistant to provide support and assistance to the overall Commercial Operations team

Provide support for internal events team as needed, such as Kid's Day, Town halls, etc.

Qualification

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College degreeGlobal organization experienceMS Office proficiencyProblem-solvingCommunicationFlexibilityTeamworkDetail-orientedSelf-motivatedInitiative

Required

College degree preferred or equivalent experience.

2+ years of administrative work experience, preferred.

Experience with a global organization with the ability to work across departments strongly recommended.

Detail-oriented, organized, and able to multi-task while meeting deadlines.

Flexible and able to shift gears quickly, thrives on change and a fast-paced, energetic environment.

Ability to work independently and be self-motivated with a strong work ethic and sense of ownership over goals.

Ability to work effectively with others to help achieve goals.

Excellent verbal and written communication skills with the ability to interact effectively and professionally with management, colleagues, consultants, and vendors.

Strong initiative, organizational abilities, attention to detail and accuracy.

Excellent problem-solving and follow-through skills to meet deadlines and shifting priorities.

Must be able to prioritize tasks as to urgency and detail is key for support of Commercial Operations senior leaders.

Advanced proficiency in Office (Outlook, Word, Excel, PowerPoint) Required.