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XL Pro Staffing and Consulting Group · 3 days ago
Executive Assistant
McKinney, TX
Full-time
Onsite
Entry Level
$23/hr - $28/hr
3+ years exp
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Insider Connection @XL Pro Staffing and Consulting Group
Responsibilities
Answer and screen telephone calls professionally and promptly
Take accurate messages with a high degree of professionalism and courtesy
Arrange conference calls, book conference rooms, and manage break areas
Exercise considerable judgment and discretion in handling appointment and telephone call requests
Review and respond to daily internal/external mail and overnight packages
Prepare daily mail for the CEO
Compose, type, and distribute professional correspondence, memoranda, emails, and faxes
Proactively establish and maintain a highly organized filing system
File correspondence and other records
Coordinate the CEO’s calendar and schedule appointments
Ensure all parties are informed and kept abreast of schedule awareness
Meet and greet visitors courteously and professionally
Coordinate travel arrangements, complete expense reports, and process invoices
Ensure correct account codes are used and required signatures obtained
Conduct research and compile statistical reports
Coordinate meetings, including preparing and distributing agendas and materials
Reserve and prepare facilities, and record and transcribe meeting minutes
Attend meetings and other functions as needed
Assist with special projects as assigned
Demonstrate a high level of professionalism in dealing with confidential and sensitive issues
Perform general clerical duties such as filing, photocopying, faxing, and mailing
Perform other job-related duties as necessary or assigned
Qualification
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Required
Associate degree (A.A.) or equivalent
Three to five years related experience or an equivalent combination of education and experience
Excellent verbal and written communication skills
Proficient in Microsoft Office, TEAMS, Excel, PowerPoint, and ERP systems
Professional appearance and demeanor
Versatility, flexibility, and willingness to work within constantly changing priorities with enthusiasm
Acute attention to detail
Commitment to excellence and high standards
Ability to work on complex projects with general direction and minimal guidance
Ability to deal effectively with a diversity of individuals at all organizational levels
Good judgment with the ability to make timely and sound decisions
Creative, flexible, and innovative team player
Strong organizational, problem-solving, and analytical skills
Ability to manage priorities and workflow
Ability to work independently and as a member of various teams and committees
Demonstrated ability to plan and organize projects
Must be authorized to work for ANY employer in the U.S. without sponsorship
Ability to effectively communicate with people at all levels and from various backgrounds
Ability to work in a fast-paced environment
Must be dependable and extremely trustworthy
Company
XL Pro Staffing and Consulting Group
XL Pro Consulting Group is a leading full-service Light Industrial Staffing and Safety consulting firm corporate out of Farmers Branch Texas with offices throughout the DFW and Houston areas.
1,001-5,000 employees
Funding
Current Stage
Late StageLeadership Team
Umer Wadiwala
Chief Executive Officer
Company data provided by crunchbase
