Delta Dallas · 3 days ago

Executive Assistant

Dallas, TX

Full-time

Onsite

Entry Level

5+ years exp

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Human ResourcesService Industry

Hiring Manager

Jarah Miller

Insider Connection @Delta Dallas

Discover valuable connections within the company who might provide insights and potential referrals, giving your job application an inside edge.

Responsibilities

Managing the day-to-day calendars of executives

Coordinating all aspects of executive level manager appointments, meetings, receptions, and conference calls

Coordinating travel arrangements; preparing and distributing schedules/agendas/itineraries for travel; Preparing and submitting expense reports

Preparing meeting agendas and presentations, attending meetings with the executive; take notes, prepare, and distribute minutes as needed

Acting as gatekeeper; screening incoming calls in a timely professional manner and routing accordingly

Entering proposals for labor and materials into database; ensuring that all invoices are coded, entered, and approved accurately

Generating contracts and ensuring contracts are fully executed and returned to subcontractor in a timely manner

Updating and maintaining departmental information into database and producing project status reports

Setting up booths for conferences

Creating marketing materials i.e. flyers

Setting up booths at trade show conferences

Verifying that all subcontractors are properly licensed, insured, and current W-9’s are on file

Backup to accounting as needed including assisting with accounts receivables, approving and entering wire/ACH payments, payroll,

Executing additional ad-hoc projects as assigned

Qualification

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Administrative experienceStrategic supportProcess improvementCRM systems (HubSpot)Problem-solvingHard-workingOptimismRespectTeamworkAttention to detailRelationship managementConfidentiality