Langan Engineering & Environmental Services · 3 days ago

Administrative Assistant

Chicago, IL

Full-time

Hybrid

Entry Level

2+ years exp

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Responsibilities

Schedules and coordinates meetings, events, interviews, annual performance review meetings, and appointments;

Arranges complex and detailed travel plans and itineraries;

Maintains individual, project and/or group calendar and assists office management in staying updated on daily priorities as assigned;

Retrieves and distributes phone messages from voice mailbox and assists callers with inquiries;

Provides administrative support with filing, photocopying, scanning and faxing; Composes timely responses to a variety of written inquiries and distributes mailings;

Composes and edits plans, specs, reports, memorandums and correspondence; Prepares printed reports and other duplicated material;

Maintains corporate contact lists, Outlook contacts, files, databases, records and other documents;

Creates, edits and/or formats PowerPoint presentations, technical reports and proposals;

Assists with timely submission of employee timesheets and expense reports;

Acts as back-up for office services, IT, Marketing and HR to provide coverage when needed; and

Performs other duties as requested.

Qualification

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Problem-SolvingHard WorkingFlexibilityCommunicationInterpersonal SkillsAttention to DetailAnalyticalOrganizationalJudgmentTeamwork