Ketryx · 3 days ago

Executive Assistant

Cambridge, MA

Full-time

Onsite

Entry Level

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Information TechnologyInternet

Insider Connection @Ketryx

Discover valuable connections within the company who might provide insights and potential referrals, giving your job application an inside edge.

Responsibilities

Manage complex calendars, schedule appointments, and arrange meetings for CEO and executives, ensuring efficient use of their time

Join the Boston office team daily to support executives on site

Coordinate domestic and international travel arrangements, including flights, accommodations, and ground transportation

Assist with the organization of various events, including company meetings

Facilitate team meetings and help with presentations, documents, meeting notes, and surveys

Review company projects and teams overseen by CEO and track the latest project updates

Prepare and distribute meeting agendas, take minutes, and follow up on action items

Liaise with internal and external stakeholders, including clients, vendors, and partners, to facilitate smooth communication and collaboration as projects progress from start to finish

Handle confidential information with utmost discretion

Compile expense reports and retrieve information for accounting team

Undertake special projects and assignments as directed by executives

Act as a point of contact between executives and employees

Qualification

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Google calendar managementProofreadingProject trackingGrammarMicrosoft officeSoftware platformsCommunicationInterpersonalOrganizationalTime managementIndependentProactiveStartup environment experience

Required

Fluent in English language, both spoken and written

Experience in executive administrative assistance and support, including Google Calendar management, drafting and proofreading documents, and tracking project priorities and tasks

Strong grammar, communication, and interpersonal skills, both written and verbal

Excellent organizational and time management skills

Proficient in Microsoft Office, with the ability to learn new software platforms as needed

Ability to work independently and proactively while multitasking for projects