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Company

Original Job Post

AHEAD · 3 days ago

Executive Assistant

Chicago, IL

Full-time

Hybrid

Senior Level

7+ years exp

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Cloud ComputingInformation Technology

H1B Sponsorship

Growth Opportunities

Insider Connection @AHEAD

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Responsibilities

Act as the point of contact among executives, employees, clients and other external partners.

Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands

Proactively manage a group of Executives complex and ever-changing calendar (resolving conflicts, securing materials, etc.) while anticipating the Executive Team's needs.

Work closely with a group of Executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately.

Organize and prioritize large volumes of emails, calls, and requests to determine what information requires a group of Executives immediate attention.

Ensure leader stay on time and meets daily commitments. Anticipate potential scheduling conflicts and work with other team members to assess priorities and determine solutions members to assess priorities and determine solutions.

Read, screen, refer and respond to leader’s incoming email, and followed up on responses

Act as a 'barometer,' having a sense for the issues taking place within the organization, keeping a group of Executives updated.

Plan and coordinate meetings (on and off-site) and dinners.

Coordinate all travel arrangements for airline, hotel and ground transportation as needed. Create travel itineraries, making changes before and during trips as needed. Compile documents for travel-related meetings.

Coordinate board related administrative items (disseminating materials, scheduling, taking notes, etc..)

Prepare and edit correspondence, communications, presentations and other documents. Strong command of proper English grammar is expected.

Manage, track and process all expenses.

Qualification

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C-Level SupportChicago OfficeCollege DegreeProblem-SolvingOrganizationalCommunicationForward-Thinking

Required

Minimum of 7 years in similar capacity roles supporting C-level executives.

Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

Effective communication skills, both written and verbal, with the ability to express ideas, problems, and solutions with clarity.

Forward-looking thinker, who actively seeks opportunities and proposes solutions.

Able to be in the Chicago office 3 - 4 days per week.

College degree or equivalent work experience.

Benefits

Paid time off

Paid company holidays

Maternity/paternity leave

Company

AHEAD

Glassdoor

4.2

AHEAD is a solutions-based company that helps clients move to an optimized IT service delivery model.

Founded in 2007

Chicago, Illinois, USA

1,001-5,000 employees

https://www.ahead.com

H1B Sponsorship

AHEAD has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Trends of Total Sponsorships

2023 (16)

2022 (20)

2021 (25)

2020 (1)