Triveni IT ยท 4 days ago
Administrative Assistant I
Wonder how qualified you are to the job?
ConsultingIT Management
Insider Connection @Triveni IT
Responsibilities
Serves as assistance to the Region Program Office Manager
Prepares travel reimbursements
Prepares expense reimbursement vouchers
Make travel arrangements
Maintains calendars and makes appointments with or without consultation
Receiving and completing complex work assignments with a minimum of instruction
Ability to organize ones time and resources in order to accomplish assigned duties
Functions as a Procurement Agent for the Program Office and other Departments as needed
Serves as a back-up person for front desk duties
Research, price and purchase office supplies
Creates vacancy announcements and monitors activity regarding the hiring process
Collection and pre-screening of applications, creating spreadsheets for analysis of candidates, conducting background and reference checks and processing paperwork for the hiring package
Monitor and receives, review and approves purchasing card charges in FLAIR at the Level 4 stage
Coordinates arrangements for various meetings, such as conferences, workshops, committee meetings or other activities; reserves use of rooms, notifies meeting participants of meeting dates/times, coordinates equipment, supplies and room set up
Assists the training office in organizing in-service trainings, issues certificates, etc.
Receives and review incoming correspondence that does not require the Manager personal attention and routes complex inquiries to the appropriate personnel. Sorts incoming mail to Program Office.
Qualification
Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.
Required
Serves as assistance to the Region Program Office Manager
Prepares travel reimbursements
Prepares expense reimbursement vouchers
Make travel arrangements
Maintains calendars and makes appointments with or without consultation
Receiving and completing complex work assignments with a minimum of instruction
Ability to organize one's time and resources in order to accomplish assigned duties
Functions as a Procurement Agent for the Program Office and other Departments as needed
Serves as a back-up person for front desk duties
Research, price and purchase office supplies
Creates vacancy announcements and monitors activity regarding the hiring process
Collection and pre-screening of applications, creating spreadsheets for analysis of candidates, conducting background and reference checks and processing paperwork for the hiring package
Monitor and receives, review and approves purchasing card charges in FLAIR at the Level 4 stage
Coordinates arrangements for various meetings, such as conferences, workshops, committee meetings or other activities; reserves use of rooms, notifies meeting participants of meeting dates/times, coordinates equipment, supplies and room set up
Assists the training office in organizing in-service trainings, issues certificates, etc.
Receives and review incoming correspondence that does not require the Manager personal attention and routes complex inquiries to the appropriate personnel. Sorts incoming mail to Program Office
Preferred
Preferred minimum of 2 years working as an Administrative Assistant or similar positions
Data processing
Data entry
Detailed-oriented
Ability to work alone as well as working with a team
Responsible with own workload and capacity to maintain workflow in a timely and responsible manner
Working knowledge in Microsoft Office to include Excel, Outlook, Word and Microsoft Teams. Other computer applications such as Adobe PDF, Windows, Etc.
Preferred Knowledge in Human Resources, Budget/Finance, General Services
Customer service: 1 year (Preferred)
Benefits
Dental insurance
Health insurance
Company
Triveni IT
Triveni IT is a firm that offers software development, data security, product development, enterprise application integration & IT services.
Funding
Current Stage
Growth StageCompany data provided by crunchbase