Pfizer · 3 days ago

Senior Administrative Assistant

Pennsylvania, United States

Full-time

Onsite

Mid, Senior Level

$31.99/hr - $53.31/hr

5+ years exp

Wonder how qualified you are to the job?

Maximize your interview chances

BiotechnologyHealth Care

Insider Connection @Pfizer

Discover valuable connections within the company who might provide insights and potential referrals, giving your job application an inside edge.

Responsibilities

Provide the full range of administrative support activities across multiple leaders, including managing complex global calendars, scheduling high-level, time-sensitive meetings, managing travel arrangements and completing expenses.

Manage incoming/outgoing mail, including the appropriate handling of sensitive and confidential correspondence.

Assist with meeting scheduling, conference room reservations, teleconference set-up, external individual visit to the site and associated meeting logistics.

Complete quality work on a timely basis, using judgment to identify most urgent issues and working to resolve them immediately.

Create and maintain distribution lists, organizational charts and maintain electronic files. Support projects and initiatives as needed.

Manage meeting minutes, meeting follow-ups and expedite flow of work.

Manage purchase orders through the system and track invoices.

Take personal accountability for quality of own work that impacts the department and understands impacts of actions.

Work well in self-directed environment, with minimal instruction, assumes increased levels of responsibility and takes accountability for decisions and outcomes.

Provide back-up assistance in the absence of other administrative colleagues.

Manage own time, professional development and prioritize workflow.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

General office proceduresTelephone receptionE-mail etiquetteTravel coordinationMicrosoft WordExcelPowerPointOutlookAttention to detailTime managementOrganizationPrioritizationVerbal communicationWritten communicationConcurWebExAriba take directionProblem-solvingHard-working

Required

High School Diploma or GED

5+ years' experience

Previous experience that demonstrates ability to proactively carry out administrative functions proficiently, and to complete quality work in a timely manner

Excellent attention to detail, time management, organization, and prioritization skills

Demonstrate expert knowledge and proficiency with general office procedures, such as telephone reception, customer service, e-mail etiquette etc.

Demonstrated experience coordinating domestic and international travel

Demonstrated verbal and written communication skills

Strong working knowledge of Microsoft Word, Excel, PowerPoint and Outlook