52 applicantsPosted by Agency
LHH · 3 days ago
Executive Assistant
Mountain View, CA
Full-time
Hybrid
Mid, Senior Level
$107K/yr - $145K/yr
5+ years exp
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Hiring Manager
Kathie Calderara
Insider Connection @LHH
Responsibilities
Calendar Management: Prioritize and manage an active schedule of appointments, including client meetings and events.
Communication: Keep partners informed of upcoming commitments and responsibilities, and address conflicts proactively.
Preparation: Ensure the partner is prepared for meetings and travel.
Gatekeeping: Screen calls and requests, optimizing the partner’s schedule.
Correspondence: Draft and manage confidential correspondence with attention to detail and discretion.
Document Management: Handle mail, emails, scanning, e-filing, and maintaining electronic and paper records.
Travel Arrangements: Plan detailed travel itineraries within Firm or client guidelines.
Prioritization: Handle conflicting needs and complete tasks with minimal supervision.
Deliverables: Manage special assignments, ensuring successful completion.
Support: Provide back-up support to other partners or team members as needed.
Review monthly bills for accuracy, assist with finalization, and monitor collections.
Handle client billing and payments, ensuring accuracy and compliance with Firm policies.
Support business development by organizing key contacts, preparing sales materials, and managing CRM databases.
Assist with client onboarding, maintaining client relationships, and managing social media platforms.
Plan and organize small events and handle client gifting.
Support practice administration by maintaining reports, managing projects, and preparing meeting materials.
Travel as needed for trial preparation.
Qualification
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Required
5+ years of experience supporting a law firm partner or C-level executive; litigation experience required.
Preferred
Bachelor’s degree or equivalent experience/certifications preferred.
Benefits
Comprehensive benefits program including healthcare, life insurance, HSA, FSA, and wellbeing programs.
Discretionary bonus based on performance.
Company
LHH
Welcome to LHH! We're a global leader in HR solutions that future-proofs organizations and careers worldwide.
10,001+ employees
Funding
Current Stage
Late StageLeadership Team
M. Alan Gardner
ICEO Peer Advisor
Company data provided by crunchbase
