Be an early applicantLess than 25 applicants

Company

Original Job Post

Shambaugh & Son, L.P. · 3 days ago

Fire Protection Service Administrative Assistant

Nashville, TN

Full-time

Onsite

Entry Level

Wonder how qualified you are to the job?

Maximize your interview chances

Construction

Hiring Manager

Alaric Carter

Insider Connection @Shambaugh & Son, L.P.

Discover valuable connections within the company who might provide insights and potential referrals, giving your job application an inside edge.

Responsibilities

Responsible for inspection and billing preparation, and information verification and retention

Utilize accounting system to pull work order numbers

Utilize Building Reports for administrative support tasks

Receive customer requests for service in a professional manner, obtaining needed information to dispatch the calls efficiently to appropriate personnel

Follow the company-endorsed business process and best practices and make recommendations on system/process improvements

Validate technicians debrief information on service tickets and perform invoicing preparation daily/weekly

All completed service requests are to be debriefed and submitted to the Billing Specialist weekly within one week of the service date.

Assist with processing payroll – approve timesheets and send to payroll

Maintain document retention strategy for retaining hard and electronic copies of service acknowledgements, work orders, inspection reports, as well as internal agreements and customer documentation

Always maintain confidentiality of customer and employer information

Perform other duties as directed

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Computer usageExcel spreadsheetsTraining retentionCreating tablesProven experienceEmail etiquetteWork hoursOrganizedSelf-motivated work ethicProfessionalismAS400/Trueline accounting systemDispatchingSchedulingTechniciansProject Managers

Required

Proficiency in computer usage above basic Microsoft Office and Windows skills. Must be tech savvy

Must be able to retain training in an organized fashion to be successful

Good understanding of Excel spreadsheets and Creating of Tables

Proven experience in multi-tasking and doing several difficult tasks

Must be organized, self-motivated, and a strong work ethic

Professionalism in email and over the phone

Work hours minimum of 7:00am – 4:00pm

Preferred

Experience with AS400/Trueline accounting system a plus

Dispatching or scheduling experience with Technicians, Project Managers, etc. a plus

Company

Shambaugh & Son, L.P.

With over 95 years of industry experience, Shambaugh & Son has become the nation’s third largest specialty contractor with an annual sales volume in excess of $900 million.

Founded in 1926