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Kleinfelder · 3 days ago
Administrative Specialist
San Jose, CA
Full-time
Onsite
Mid Level
$20.07/hr - $30.10/hr
3+ years exp
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Hiring Manager
Shyla Frusciante
Insider Connection @Kleinfelder
Responsibilities
Has strong grammar and word processing skills.
Sets up accounts in system to ensure contracts are well organized. Prepares and administers agreements, addendums, fee letters and confidentiality agreements as requested.
Handles customer questions and complaints, communicates with customers, handles service problems politely and efficiently, always available for customers, follows procedure to solve customer problems, understands company products and services, maintains pleasant and professional image.
Creates and maintains files and filing system.
Maintains and reconciles checking account, credit card account.
Communicates information in a succinct and organized manner, produces written information that is appropriate for the intended audience.
Completes work schedules, coordinates calendars and arranges appointments.
Facility maintenance, shipping coordination, ordering office and field supplies.
Travel plans, meeting prep, coordination of office events.
Copier maintenance (paper, toner, repair, etc.).
Vehicle coordination and maintenance.
Enter data into Deltek/SharePoint (mileage logs, timecards, expense reports).
Prioritizes well, shows energy, reacts to opportunities, instills urgency in others, meets deadlines.
Has strong organizational skills, attention to detail, and ability to manage multiple assignments under set deadlines.
Able to demonstrate ability to provide critical thinking and problem-solving skills.
Ability to work independently and collaboratively as part of a team.
Flexible to adapt to changing priorities and direction in a dynamic work environment.
Has a 'client service' mindset and work in close partnership with technical professionals (engineers, scientists, and construction professionals).
Must be committed to continuous learning and growth into greater responsibility within the organization.
Coordinate with internal and external team members.
Coordinates efforts across Kleinfelder offices in the Great Valley Area.
Qualification
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Required
Experience: 3-5 years of experience with a professional services firm.
Bachelor's degree (English, Marketing, Journalism or Communications preferred).
Advanced proficiency with Microsoft Office (Word, Excel) required and Adobe InDesign preferred.
Work in the office 8 hours per day, 5 days per week.
Accepts and follows directions from others.
Respects authority.
Communicative and reliable.
Complies with requests.
Takes accountability for delivering on commitments.
Owns mistakes and uses them as opportunities for learning and development.
Openly discusses his/her actions and their consequences both good and bad.
Allocates time and attention based on what is the most important to achieve key goals and objectives.
Approaches work in an organized and systematic manner.
Effectively manages tasks, information, and requests.
Preferred
Bachelor's degree in English, Marketing, Journalism, or Communications.
Proficiency with Adobe InDesign.
Benefits
Medical
Dental
Vision
Life insurance
401(k) plan
Paid holidays
Company
Kleinfelder
Kleinfelder is an employee-owned engineering, science, and architecture consulting firm.
1,001-5,000 employees
H1B Sponsorship
Kleinfelder has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Trends of Total Sponsorships
2023 (23)
2022 (24)
2021 (15)
2020 (15)
Funding
Current Stage
Late StageTotal Funding
unknown2023-09-19Acquired· by Lindsay Goldberg
Leadership Team
David Goershel
Executive Vice President - South Division Director
Recent News
The Business Journals
2024-04-08
Business Wire
2024-01-23
Environment Analyst
2023-12-22
Company data provided by crunchbase
