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Company

Original Job Post

UT Southwestern Medical Center · 3 days ago

Administrative Associate, Molecular Biology

Dallas, TX

Full-time

Onsite

Mid Level

4+ years exp

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H1B Sponsorship

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Responsibilities

Relieves supervisor of various internal administrative duties, which require thorough understanding of, and adherence to functions, programs, and policies of unit and university. Reviews department policy manuals periodically to update and institute changes as necessary. May provide comprehensive administrative support to Chairman, Vice Chairman, Director, Department Manager, or other upper-level administrator.

Monitors and maintains unit's budget; provides input to supervisor; prepares and submits various budgetary reports; assists supervisor with the annual budget process. May have delegated approval authority for all dollar level expenditures for designated entity; coordinates the process for items requiring Chair level approval, and/or has delegated approval authority over these items.

Coordinates supervisor's schedule; makes travel arrangements; plans meeting itineraries, etc. for supervisor or outside visitors.

Coordinates details of faculty and staff recruitment for the division. As directed by supervisor or unit head, initiates personnel action documents, including appointment, termination, and/or salary/title changes. Coordinates the appointment process for foreign nationals.

Pre-screens staff applicants; coordinates the interview process for supervisor and/or unit head. Conducts department/division orientation for administrative and technical staff and training of administrative staff.

Coordinates scheduling and use of department/divisional facilities and assets, including making arrangements for moves and/or renovations, maintaining accurate space records, recommending and/or approving the purchase of equipment and furniture, and maintaining inventory files.

Approves vacation and sick leave transactions; interprets V/SL policies for unit's personnel.

Prepares or coordinates the preparation of complex reports requiring significant contact with other departments and outside organizations.

Provides professional support for special projects, which may include editorial and administrative support for manuscripts and abstracts for publication; prepares material for oral and/or written presentations; coordinates and prepares materials for courses, meetings, and conferences; performs Library and Internet research. May provide assistance in preparing grants and contracts, which may include assistance with budget preparation and/or oversight.

Maintains sub-ledgers and ledgers for various accounts, including reviewing expenditures and encumbrances, reconciling accounts, and ensuring the appropriate use of funds.

May provide working supervision for staff of lower rank.

Performs other duties as assigned.

Benefits

Healthcare

Paid Holidays

On-site Childcare

Wage Merit Increases

Company

UT Southwestern Medical Center

Glassdoor

3.9

UT Southwestern Medical Center offers clinical care, education, and scientific research.

Founded in 1943

Dallas, Texas, USA

10,001+ employees

https://utswmed.org

H1B Sponsorship

UT Southwestern Medical Center has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Trends of Total Sponsorships

2023 (218)

2022 (254)

2021 (229)

2020 (224)