Be an early applicantLess than 25 applicants
University of Connecticut · 3 days ago
Executive Assistant to the Dean
Campus, IL
Full-time
Onsite
Mid Level
4+ years exp
Wonder how qualified you are to the job?
Maximize your interview chancesEducationHigher Education
Insider Connection @University of Connecticut
Responsibilities
Provides executive assistant-level support for the Dean; including scheduling/calendaring, meeting coordination, and serving as the designated contact and representative for the Dean to the university and other external agencies with authority to make decisions within established practices and policies.
Serves as the gatekeeper and first point of contact for the Dean.
Frequently communicates with other university offices and/or outside agencies to request or provide information.
Independently composes, prepares, and/or edits correspondence and reports containing information that requires thorough knowledge of policies, procedures, and data sources. Provides information to the Dean in collaboration with communications staff; develops documents, text, and data appropriate to project needs. Routes and signs Dean's name to correspondence within limits of authority; independently composes letters on behalf of the Dean.
Work with key stakeholders such as the event organizers to develop scripts for Dean's speeches and remarks at key events.
Assists the Dean in cultivating donor relationships through correspondence and coordination of donor stewardship, receptions, and events.
Facilitates and plans meetings and events; prepares agendas, attends meetings, and takes or distributes notes as necessary; independently plans, organizes, and implements special projects as needed.
Makes travel arrangements for the Dean; prepares and expedites travel authorizations and reimbursements.
Screens correspondence, records, and other documents for appropriate action and works with the Dean's office team and Senior Leadership to determine proper responses or to resolve problems; makes referrals as appropriate.
Reviews, routes, and/or responds to incoming correspondence and relays important information to the Dean as needed.
Stays abreast of changes to university policies and procedures and provides education and outreach in regard to updates.
Serves as a representative of the Dean as assigned, working effectively with internal and external constituencies.
Coordinates special projects and events as assigned, involving faculty, staff, and external constituents.
Performs related duties as assigned.
Qualification
Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.
Required
Bachelor's degree and four to five years of related experience. An equivalent combination of education and experience may be substituted for the degree and years requirement.
Excellent writing and communication skills as demonstrated through examples of professional written work.
Demonstrated time management skills with proven ability to prioritize responsibilities.
Demonstrated understanding of the principles of diversity, equity, and inclusion and the ability to work collaboratively with individuals of diverse backgrounds, experiences, and perspectives.
Demonstrated commitment to customer service and strong interpersonal, oral, and written communication skills.
Demonstrated aptitude for accurate, organized, detail-oriented work.
Demonstrated ability to manage multiple tasks and projects with deadlines in a busy environment.
Ability to work independently with minimal supervision, collaboratively, and as a facilitator in a team environment.
Extensive experience with Microsoft Office Suite, especially Outlook calendaring, SharePoint, and Teams management.
Preferred
Master's degree.
Experience providing executive-level support.
Benefits
Employee and dependent tuition waivers at UConn
Company
University of Connecticut
University of Connecticut is a public land-grant research university in Storrs, Connecticut.
1,001-5,000 employees
H1B Sponsorship
University of Connecticut has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Trends of Total Sponsorships
2023 (91)
2022 (113)
2021 (99)
2020 (107)
Funding
Current Stage
Early StageTotal Funding
$30.68MKey Investors
U.S. Department of AgricultureU.S. Environmental Protection AgencyNational Telecommunications and Information Administration
2023-06-21Grant· $4.5M
2023-04-13Grant· $10M
2023-02-27Grant· $2.86M
Leadership Team
Chiara Mingarelli
Assistant Professor
Mingyu Qiao
Assistant Professor of Innovation and Entrepreneurship
Company data provided by crunchbase
