104 applicants
Confidential ยท 3 days ago
Property Administrative Assistant
Saint Paul, MN
Full-time
Onsite
Entry Level
$19/hr - $21/hr
1+ years exp
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Insider Connection @Confidential
Responsibilities
Performs a variety of administrative duties for the community office and residents.
Composes and produces business correspondence, reports, and related materials or guides the work of other staff who produce these materials.
Reviews and signs materials, as authorized.
Edits documents produced by others.
Ensures confidentiality and controls access to sensitive information, such as staff personnel files.
Responds to inquiries and requests for information requiring knowledge of departmental and company policies and procedures.
Serves as an internal resource to administrators or staff on departmental and company procedures.
Researches information, as requested, and relays official interpretations.
Performs administrative duties associated with scheduling and coordinating meetings.
Arranges with vendors for services, prepares agendas, gathers and organizes supporting information, and oversees production and distribution of related materials.
Records and summarizes minutes for typing and distribution.
Researches and gathers data for departmental reports.
Conducts preliminary analysis of data.
Recommends report content and format to display findings most effectively.
Assists in budget preparation by gathering historical data in a limited area, such as materials and supplies or salaries.
Tracks and monitors assigned budget expenditures and reports on variances.
Coordinates preparation, development, and production of major documents, such as proposals and manuscripts.
Oversees office operations.
Implements changes or enhancements to procedures to improve productivity, efficiency, and service.
Supervises office employees and/or intern workers, as assigned.
Schedules, assigns, and prioritizes workloads by setting appropriate deadlines.
Monitors employee performance on a regular basis.
Ensures timely completion of unit's work.
Position duties and work schedule may change according to business needs at any time or as instructed by management.
Assist the manager in collection activities, including but not limited to making phone calls and delivering door-to-door notices.
The Company reserves the right to add or change duties at any time.
Qualification
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Required
Minimum Education: High School
Minimum Experience: 1-2 Years
Minimum Field of Expertise: Secretarial or specialized clerical, including some administrative experience
Preferred
Preferred Education: Bachelor's Degree
Preferred Experience: 3 Years
Preferred Field of Expertise: Combined secretarial and administrative experience in a business environment
Experience in customer service: 1 year (Preferred)
Benefits
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
Company
Confidential
Confidential is an IT services and IT consulting company that helps organizations grow.
10,001+ employees
Funding
Current Stage
Late StageLeadership Team
Waseem Abu Dawod
CEO
E
Edwin Xiao
Chief Revenue Officer
Company data provided by crunchbase
