Be an early applicantLess than 25 applicantsPosted by Agency

Company

Original Job Post

LHH · 4 days ago

Executive Assistant to CEO

San Francisco, CA

Part-time

Onsite

Senior Level

$25/hr - $26/hr

5+ years exp

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Responsibilities

Provide high-level administrative support to the CEO, including managing complex calendars, scheduling meetings, and preparing correspondence.

Act as the primary point of contact between the CEO and internal/external stakeholders, handling communications and ensuring timely responses.

Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.

Plan and manage detailed domestic and international travel itineraries, ensuring seamless travel experiences.

Prepare, edit, and review documents, presentations, and reports for the CEO, ensuring accuracy and professionalism.

Assist in managing special projects and initiatives as directed by the CEO, ensuring timely and successful completion.

Handle sensitive information with the highest level of discretion and maintain confidentiality at all times.

Plan and manage executive events, meetings, and offsite gatherings.

Assist with budget preparation, expense reporting, and financial documentation.

Oversee the efficient operation of the CEO’s office, including managing office supplies and equipment.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Executive SupportLife SciencesBiotechnologyMicrosoft Office SuiteProject ManagementProblem-SolvingOrganizationalTime ManagementAttention to DetailPositive AttitudeTeam-OrientedConfidentialityInterpersonal

Required

Minimum of 5-7 years of executive support experience, preferably within the life sciences or biotechnology industry.

Bachelor’s degree in Business Administration, Management, or a related field is preferred.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Experience with project management tools is a plus.

Exceptional verbal and written communication skills.

Strong organizational and time management skills with the ability to prioritize tasks effectively.

High level of attention to detail and accuracy in all tasks.

Excellent problem-solving skills and the ability to handle multiple tasks simultaneously.

Professional appearance and demeanor, with a positive attitude and a team-oriented mindset.

Proven ability to handle confidential information with discretion.

Strong interpersonal skills with the ability to build relationships and work effectively with various stakeholders.