200+ applicants

Company

Original Job Post

Gymshark · 3 days ago

Personal Assistant & Office Manager

New York, NY

Full-time

Hybrid

Mid Level

$65K/yr - $75K/yr

Wonder how qualified you are to the job?

Maximize your interview chances

ApparelE-Commerce

Insider Connection @Gymshark

Discover valuable connections within the company who might provide insights and potential referrals, giving your job application an inside edge.

Responsibilities

Handling and responding to all correspondence including phone calls, emails and letters

Scheduling appointments and organising diary entries

Setting reminders for meetings, appointments and other important tasks

Making travel and hotel arrangements

Planning conferences, workshops, seminars and other events

Taking notes at meetings, preparing the minutes and subsequently distributing to all participants

Liaising with other members of staff and external parties such as clients and press

Preparing expense reports and maintaining a filing system

Sourcing providers and suppliers, and negotiating terms

Greeting and liaising with guests

Taking inventory of office supplies and order more if needed

In conjunction with global facilities team helping establish and maintain office procedures

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Diary ManagementConfidentiality ManagementData ProtectionMicrosoft OfficeFast-Paced Environment ExperienceNotionSlackAdaptabilityRelationship BuildingProactivityProblem-SolvingAttention to DetailComposureSense of HumorCollaboration

Required

Proven experience as a Personal Assistant to Executives.

Strong verbal and written communication skills, with the ability to adapt messages/tone of voice to differing audiences

Proven experience in complex diary management across multiple locations, with differing time zones

Ability to build long lasting, trusted relationships with all levels of the business

Proactive and forward-planning, with the ability to work autonomously

Experience of dealing with multiple critical demands from global teams

Will have exceptional attention to detail and be an experienced planner with the ability to respond effectively and efficiently to change, all whilst remaining composed, with a good sense of humour

Proven record of managing large amounts of confidential or business sensitive information, with an awareness of data protection

Comfortable with technology with an advanced knowledge of Microsoft Office Suite

A highly structured, and methodical approach to co-ordinating tasks and anticipating future requirements

A collaborative team player, always going above and beyond, and offering support to others where needed

Worked within a fast-paced global brand or equivalent industry

Previous experience working with Notion & Slack