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Guy F. Atkinson Construction ยท 2 days ago
Project Administrator
Costa Mesa, CA
Full-time
Onsite
Entry Level
$15.50/hr - $70/hr
1+ years exp
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Insider Connection @Guy F. Atkinson Construction
Responsibilities
Assist with trade/craft payroll processing, collection of timecards and coding. Work with the Payroll Team on adjustment checks, pay increases, terminations, and per diem packages.
Process field new hires at the jobsite (Dispatch via appropriate Union Hall, arrange first day paperwork, drug testing, and safety training).
Review Certified Payroll from Subcontractors, manage late certified payroll and resolve delinquent or missing items directly with Subcontractors.
Certify and Submit Atkinson certified payroll to the Owner and DIR. Submit and track additional paperwork as required (union status letters, tax withholdings, fringe benefit statements etc).
Process Purchase Orders and pay project invoices within 30 days of receipt - 3-way match, batching and coding. Statement reconciliation. New vendor setup.
Assist with monthly pay application (invoice to Owner, Subcontractor payments, lien waiver collection and tracking).
Create, update and maintain various reports and tracking spreadsheets
Document Control (Scanning/Uploading documents)
Create billing packages with backup for change order work for reimbursement by Owner
Insurance certificate tracking
Small Business Tracking
Job site Equipment and Inventory control
General office management
Relationship management with Suppliers, Subcontractors and Clients.
Maintain and order office supplies
Other duties as assigned
Qualification
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Required
1-3 Years of administration/accounting experience. Experience working on large scale construction projects in a similar role is a plus.
Demonstrated experience in billing, document control, and purchasing
Commitment to maintaining data accuracy and timeliness in processing and delivery. Attention to detail is a must.
Ability to manage multiple projects with overlapping deadlines and utilize resources appropriately
Proficient in Microsoft Office, specifically MS Excel and MS Word.
Able to work well with others, take direction, and work independently.
Must be willing to travel to Southern California for trainings and meetings.
Preferred
College Degree is preferred.
Experience in Textura, SAP, LCP Tracker or Coupa a plus.
Benefits
Health benefits (medical and dental plans)
Paid time off (vacation, sick and holiday)
Financial benefits (retirement plan, life insurance, short and long term disability)
Commuter benefits
Fitness reimbursement
Healthcare and dependent care pre-tax spending plans
Tuition reimbursement
Back-up daycare and family support benefits
Employee Assistance Program (EAP)
Work-life assistance
Holiday contribution program
Company
Guy F. Atkinson Construction
Founded in 1926, Atkinson Construction is one of the most experienced and diverse civil contractors in the United States.
501-1,000 employees
Funding
Current Stage
Late StageLeadership Team
John O'Keefe
CEO
Maggie Lechleitner
Director / HR Business Partner
Company data provided by crunchbase
