Be an early applicantLess than 25 applicants

Company

Original Job Post

Equitable · 2 days ago

Office Coordinator

Bellevue, WA

Full-time

Onsite

Entry Level

$52K/yr - $60K/yr

2+ years exp

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Insider Connection @Equitable

Discover valuable connections within the company who might provide insights and potential referrals, giving your job application an inside edge.

Responsibilities

Direct support for entire office

Front Desk coverage

Working closely with the Complex Onboarding manager as well as with candidates

Mail review and distribution

Ordering Pantry and Office Supplies

Business Processing Assistance

Prep meetings

Maintaining new appt folders

Client communications

Recruiting support

VP support- Such as calendar management, expenses and client services

Office seminar support- manage seminar invites and RSVPs , coordinate with local venues , provide compliance support and follow up needed.

Role will be performed in office.

Qualification

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Data GatheringProofreadingMentoringProject ManagementProblem-SolvingAnalyticalNegotiationOrganizationalCommunicationPrioritizationCollaborationOffice AdministrationAdministrative ExperienceReceptionist ExperienceProblem SolvingEffective CommunicationsInterpersonal RelationshipsManaging Multiple PrioritiesAccuracyAttention to DetailDiversity EquityInclusion

Required

Intermediate problem-solving skills

Research and data gathering ability

Analytical skills

Basic negotiation skills

Strong organizational skills

Excellent verbal and written communication skills

Ability to prioritize tasks

Ability to manage multiple projects

Excellent proofreading ability

Ability to train and mentor employees

Excellent collaboration skills

Role will be performed in office, with flexibility as needed.

Preferred

Bachelors degree

2+ years working in a Business office setting

2+ years Administrative or Receptionist experience

Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.

Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.

Interpersonal Relationships: Knowledge of the techniques and the ability to work with a variety of individuals and groups in a constructive and collaborative manner.

Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.

Office Administration: Knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams.

Problem Solving: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations.

Diversity, Equity and Inclusion: Demonstrates a commitment to Diversity, Equity and Inclusion by treating everyone with respect and dignity, ensuring all voices are heard and advocating for change.