Jobot · 4 days ago

Executive Assistant

Mokena, IL

Full-time

Onsite

Mid Level

$80K/yr - $105K/yr

3+ years exp

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Responsibilities

Provide executive level administrative support for President, CHRO, and CFO

Proactively manage an extremely active calendar of appointments

Plan, coordinate and maintain the executive schedule

Complete expense reports

Composing and preparing correspondence that is sometimes confidential

Work with travel to arrange complex and detailed travel plans, itineraries, and agendas

Prepare a wide variety of correspondence, reports and presentation materials using word processing, spreadsheet and presentation software applications for executive team and projects within their respective areas of responsibilities.

Conduct research as needed. Develop appropriate methods for handling information, organize and maintain records and files (physical and electronic), and coordinate legal document signage and submission. Facilitate calls and video conferences.

Ensure follow-up on ongoing initiatives. Serve as a resource for the organization as needed.

Assist Travel Supervisor with meeting planning of offsite conferences.

Attend and support meetings and conferences as needed.

Qualification

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Microsoft OfficeInternational ExperienceProblem-SolvingInterpersonal CommunicationTime ManagementBilingual Language Skills FrenchBilingual Language Skills GermanBilingual Language Skills SpanishProblem SolvingStrategic ThinkingResourceful

Required

Associates degree or three-five years of administrative assistant experience, which includes experience in providing high-level administrative support and support for special projects and confidential work is required. Bachelor's Degree preferred.

Proficiency using Microsoft Office programs including Word, Excel, PowerPoint, and Outlook

Poised, articulate, and consistently project a positive, professional image in all dealings and interactions with internal and external customers

Ability to use good judgment and discretion daily as well as when presented with confidential information

Excellent organizational, time management, oral and written communication skills

International experience and global understanding