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Company

Original Job Post

Triumph · 3 days ago

Receptionist & Administrative Assistant

Dallas, TX

Full-time

Onsite

Entry Level

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Small and Medium Businesses

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Responsibilities

Act as receptionist, including operation of switchboard. Coordinate reception coverage, including managing multiple phone lines and visitor check-in.

Log and distribute incoming mail and prepare outgoing mail for shipping.

Manage office supply room, ensuring office supplies are in stock and order accordingly. Maintain organized and clean.

Work with office supply vendor and place paper orders as needed.

Fed Ex and courier delivery processing.

Intake of any packages and deliveries and notifying those who it belongs to.

Handle sensitive and/or confidential documents and information.

Perform a variety of general office functions including any clerical tasks needed.

Administrative and project support when available to help.

Assist with conference room reservations.

Restock conference room soda fridge frequently throughout the day.

Assist with meetings, coffee and refreshments setup and clean up as needed.

Place service calls for printer/copier issues.

Provide support for the Facilities and Office Operations Manager when needed.

Fill in for the office attendant if needed.

Assist with other departments as needed.

Qualification

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Receptionist experienceSwitchboard experienceAdministrative assistant experienceMS OfficeWordExcelOutlookBusiness document formattingEmail etiquetteSLACK transmissions etiquetteMovingProblem-solvingHard-workingCheerful disposition communicationPolished imageArticulateOrganizedMulti-taskingAttention to detail organizational skillsTime management verbal communication written communicationExceptional customer servicePurchasing Experience

Required

High school diploma or equivalent.

Previous receptionist, switchboard or administrative assistant experience preferred.

Must have a cheerful disposition, pleasant phone voice, strong communication skills, and present a very polished, professional image to clients and visitors alike.

Must be articulate and organized and have the ability to multi-task.

Proficient in use of MS Office tools including Word, Excel and Outlook.

Knowledge of standard business document formatting and etiquette for email and SLACK transmissions.

Attention to detail with emphasis on accuracy and quality.

Good organizational skills and time management.

Excellent verbal and written communication skills.

Exceptional customer service skills.

Must be able to lift and move up to 20 pounds.