58 applicants

Company

Original Job Post

Pacific Gas and Electric Company · 2 days ago

Executive Assistant

Oakland, CA

Full-time

Hybrid

Entry, Mid Level

$49.03/hr - $77.88/hr

5+ years exp

Wonder how qualified you are to the job?

Maximize your interview chances

EnergyEnergy Efficiency

Insider Connection @Pacific Gas and Electric Company

Discover valuable connections within the company who might provide insights and potential referrals, giving your job application an inside edge.

Responsibilities

Calendaring, Scheduling & Meeting Logistics:

- Manage & prioritize calendar.

- Arrange ongoing/recurring as well as ad hoc meetings & conference calls.

- Schedule conference rooms, set up audio visual or on-line meeting tools and events.

- Coordinate & ensure meeting logistics are in place. Reschedule appointments.

Written & Oral Correspondence:

- Compose, proofread, edit & format written correspondence, agendas, and documents for signature.

- Utilize polished professionalism and communication skills while serving as liaison on behalf of the leader or department.

- May monitor, sort, and prioritize emails for the leaders, and use discretion and business judgment to respond directly or to forward to team members for response.

Documentation & Records Management:

- Prepare or assist in preparing documents, reports, presentations, meeting materials, documents for signature.

- Run and distribute reports (e.g., Training, compliance, etc.) and track progress.

- Utilize collect data from various sources to maintain various Excel workbook (e.g., headcount report)

- Prepare copies, arrange materials.

Coordinate Travel, Events & Expenses:

- Handle all travel related aspects for Vice President (and Direct Reports if needed)

- Arranging conference facilities, catering. Meet food delivery at OGO.

- Managing logistics for travel, group, and events arrangements.

- Create detailed itineraries. Audit/monitor for adherence to corporate travel guidelines.

- Manage expenses and reporting for Vice President (Timely reconciliation of expense reports with adherence to expense report policy. Manage commercial card usage and timely reconciliation of statements.)

HR, Safety, Compliance Training, Building & Asset Related Tasks:

- Handle HR related administrative tasks including time reporting, pay planning, performance improvement plans, performance management, organization change requests, pay change requests, rewards and recognition forms, organization chart updates, emergency lists. Order LAN ID and assets for new hires.

- Monitor & track staff participation in required training, reading or action including safety and compliance.

- Complete building services requests.

- May coordinate office space planning.

- Handle all aspects of new employee and contractor (Fieldglass) onboarding.

Create Presentations:

- Create, assemble, modify, proofread presentations, spreadsheets, reports.

- Create Reports & Track Metrics.

- Manage data, metrics tracking and reporting, report creation and execution.

Other

- Backup Other Administrative Assistants: Provide backup and support to other Executive Assistants as required, including travel to Oakland General Office as needed.

- Assist Chief of Staff with activities as requested.

- Frequently resolves scheduling conflicts by evaluating and judging business needs and priorities, working with other Executive and Sr. Executive Assistants as well as with business leaders and others across the company.

- Often works proactively, anticipating and identifying needs and coordinating support from all levels within the organization.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Supporting VP level experienceAdvanced reading working knowledge of WordExcelPowerPointOutlook specific applications like AribaConcurHR SAPCATSVisioSharePointFlexibleCommunicationResourcefulnessOrganizationAttention to detailAnalytical thinking manage multiple tasks efficiently use discretionJudgmentPoliticalOrganizational savvy foster teamwork

Required

High School Diploma

5 or more years of administrative support experience

Preferred

2 or more years of experience supporting VP level preferred.

Secondary education (some college or professional certification) demonstrating advanced reading, writing and communications skills.

Flexible and open to change

Communication & people skills that reflect a high degree of professionalism.

Resourcefulness

Organization and planning skills

Attention to detail

Analytical thinking

Ability to manage multiple tasks efficiently, prioritize work and manage time to meet deadlines.

Ability to use discretion and judgment in dealing with sensitive and confidential information.

Political and organizational savvy

Motivated, initiative-taker, eager to master new skills.

Ability to foster teamwork, collaborative environment.

Software / Office Applications: Good working knowledge of Word, Excel, PowerPoint, Outlook

May also require experience and knowledge with PG&E specific applications such as Ariba, Concur, HR SAP, CATS, Visio, SharePoint

Benefits

Discretionary incentive compensation programs

Company

Pacific Gas and Electric Company

Pacific Gas and Electric Company, incorporated in California in 1905, is one of the largest combination natural gas and electric utilities in the United States.

Founded in 1905

San Francisco, California, USA

10,001+ employees