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Jacobs · 2 days ago
Administrative Assistant
Sacramento, CA
Full-time
Onsite
Mid, Senior Level
$60K/yr - $95K/yr
5+ years exp
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Responsibilities
Answer incoming phone calls and greet visitors
Maintain office environment to be clean, orderly, and free from any safety concerns
Provide professional and efficient administrative support to project managers, project teams, and local leadership
Assist with managing budget items
Manage filing system (computer and hard files)
Act as liaison with clients and project staff regarding company policies and procedures
Coordinate project support and certain regional activities
Work in Concur system to create expense reports and reconcile project expenses
Manage and coordinate calendars, travel, and meetings
Perform document management support to the team
Procurement and Accounts Payable tasks
Maintain phone/contact lists and project information lists
Support all project staff with various administrative tasks
Assist with onboarding new employees
Prepare and edit reports, presentations, and compile data for analysis
Coordinate between support, office, and field staff
Establish and maintain systems related to filing, time reporting, and training hours
Support the full implementation of company practices, policies, and procedures
Obtain Notary License if necessary
Qualification
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Required
High school diploma or equivalent required
Proficient filing and numbering skills
Proficient in the use common office software (including Microsoft Office and Excel) to accomplish administrative work
Proven written, typing and verbal communication skills
Valid driver’s license with no major infractions
Preferred
Bachelor’s degree
5 plus years of increasingly responsible administrative support experience
Experience working in a human relations, accounting and public utilities operations environment
Advanced or specialized training in administrative support
Proven self-starter, proactive, ability to plan, prioritize and organize workload
Demonstrated organizational skills and ability to pay close attention to details
Proven high level of professionalism, confidentiality, diplomacy and strong customer service skills
Ability to travel locally to perform all the required duties of the role
Obtain Notary License (if necessary)
Benefits
Medical insurance
Dental insurance
Vision insurance
Basic life insurance
401(k) plan
Stock purchase plan
Deferred compensation plan
Executive Deferral Plan
Unlimited U.S. Personalized Paid Time Off (PPTO)
Seven paid holidays
One floating holiday
Caregiver leave
Merit increases
Performance discretionary bonus
Company
Jacobs
Jacobs leads the global professional services sector delivering solutions for a more connected, sustainable world.
10,001+ employees
H1B Sponsorship
Jacobs has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Trends of Total Sponsorships
2023 (84)
2022 (98)
2021 (85)
2020 (87)
Funding
Current Stage
Public CompanyTotal Funding
$1.1B2023-08-18Post Ipo Debt· $600M
2023-02-13Post Ipo Debt· $500M
1980-09-26IPO· nyse:J
Leadership Team
Steven J. Demetriou
President & Chief Executive Officer
Paul Friedman
CTO, StreetLight Data
Recent News
2024-06-05
2024-06-05
2024-05-31
Company data provided by crunchbase
