59 applicants

Company

Original Job Post

Boeing · 2 days ago

Senior Executive Assistant & Office Administrator

Everett, WA

Full-time

Onsite

Senior Level

$60K/yr - $93K/yr

7+ years exp

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Responsibilities

Performs tasks for Executives and Vice Presidents including coordinating and processing business travel arrangements, generating expense reports, and reconciling corporate credit card charges.

Creates, edits, and maintains electronic and written communication.

Tracks and maintains information relative to department and business operations.

Verbal communication to multiple audiences.

Processes incoming and outgoing communication and correspondence.

Prioritizes and schedules management-level employee time.

Tracks and maintains conference room schedules.

Coordinates with appropriate focal(s) to support resource acquisition and maintenance.

Orders and maintains office supplies.

Plans and implements logistics for senior executive level events.

Provides guidance to less experienced employees.

Works under minimal supervision.

Interfaces with other assistants and coordinates with leaders in execution of activities to support engineering activities.

Assists leadership and team in day to day activities in a demanding work environment.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Office managementCommunicationRelationship buildingBoeing toolsBoeing processesOutlookTravel expense report systemHigh energyMotivatedSelf-starterProblem-solvingTeam playerFlexibilityCommunication skillsPositive attitudeEthic

Required

7+ years of experience in an Administrative Assistant, Executive Assistant or Office Manager role

Experience in a role that required strong communication skills, written and verbal

Experience building relationships and partnering with all levels of employees, including executives

Preferred

High energy, highly motivated, self-starter with the ability to take initiatives forward to completion with focus on high quality results

Strong in creating a motivating and outstanding work environment with high people’s skills acting as a team aggregator and point of reference in engagement at work

Ability to work with large virtual teams, adapt and remain flexible in approach to accomplish the greater team goals, with the Boeing team across different locations and time zones

Demonstrated experience with Boeing tools and systems for this function. Understanding of Boeing processes such as, and not limited to: Outlook, travel expense report system and other relevant day-to-day tools

Excellent communication skills, both written and spoken, in English

Positive attitude and strong ethic, willing to take on assignments and ensure they get completed

Ability to work independently

Ability to prioritize work and manage time effectively