myGwork - LGBTQ+ Business Community · 2 days ago
Administrative Assistant
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Responsibilities
Initiates, reviews, processes and follows-up on actions related to the administration of the unit’s human resource activities, e.g., recruitment of staff and consultants including initiating Job Openings/Temporary Job Openings at all levels, coordinating and scheduling competency-based interviews and serving as HR ex-officio, coordinating, scheduling and proctoring assessments, reviewing recruitment cases for submission to the Central Review Body, conducting pre-recruitment formalities such as reference verification, job classification reviews, ensuring consistency in the application of UN rules and procedures.
Responds to enquiries and provides guidance and advice to hiring managers regarding the candidate screening and staff selection process, and classification procedures.
Oversees the creation and maintenance of recruitment files and databases; keeps track of status of job openings to meet target dates.
Monitors staffing table and prepares recruitment statistical data/charts.
Drafts, edits, proofreads and finalizes for signature/approval a variety of correspondence and other communications; schedules appointments/meetings, monitors deadlines, etc..
Coordinates extensively with UNDSS Divisions, and other service units and liaises frequently with internal team members both at Headquarters and in the field.
Performs other related administrative duties, as required e.g., undertakes research on a range of administrative and HR related issues and assists in the preparation of notes/reports, which includes response to auditors.
Responsible for guiding, training, and supervising the work of more junior General Service staff.
Assists with administration of contracts between the UN and external contractors for outsourced services related to recruitment.
Processes the payment of contractors' invoices and monitor payments.
Prepares and processes all UN forms and permissions for consultants and individual contractors.
Qualification
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Required
High school diploma or equivalent.
A minimum of seven (7) years of experience in administrative services, finance, accounting, audit, human resources or related area is required.
Experience in the full end to end cycle of recruitment is required.
Experience working with a recruitment module/electronic talent management system such as inspira, Oracle People Soft or similar applications is required.
Experience in the application of human resources rules and regulations in the United Nations Common System or a similar international organization is desirable.
Experience with the human resources module of an ERP system (SAP), such as Umoja, or other similar systems is desirable.
Experience in office support functions, including use of Microsoft applications such as Word, Excel, PowerPoint, SharePoint within the UN common system or other comparable international organization is desirable.
Fluency in English is required.
Preferred
Knowledge of another official United Nations language is an advantage.
Benefits
Inclusive employer as a member of myGwork – the largest global platform for the LGBTQ+ business community
Opportunity to contribute to peace and security, human rights, and achievement of the Sustainable Development Goals
Exciting organization with diverse experiences
Company
myGwork - LGBTQ+ Business Community
myGwork is the largest global platform for the LGBTQ+ business community.
Funding
Current Stage
Early StageTotal Funding
$4.77MKey Investors
24 HaymarketInnovate UK
2023-08-17Series Unknown· $1.66M
2023-08-17Grant· Undisclosed
2021-12-07Series A· $2.12M
Recent News
2024-04-10
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