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Company

Original Job Post

Northeastern University · 2 days ago

Executive Assistant

Boston, MA

Full-time

Hybrid

Senior Level

7+ years exp

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Responsibilities

Calendaring and support for CIO Provide support for the CIOs calendar in coordination with Head of the OCIO & IT Operations

Track and manage agendas, projects, action items, priorities, and Microsoft Teams

Execute items related to purchase requests on behalf of the CIO

Complete expense reports, vendor justification forms & quotes

Make purchases on behalf of the CIO

Prep and/or complete spreadsheets, reports, presentations, documents and dashboards

Calendaring and Support for the Deputy CIOs Complex calendar management for both Deputy CIOs

Daily briefings for Deputy CIOs using OneNote, Microsoft To Do, & Microsoft Flow

Execute items related to purchase requests on behalf of the Deputy CIOs

Complete expense reports, vendor justification forms & quotes

Make purchases on behalf of the Deputy CIOs

Track and manage agendas, projects, action items, priorities, and Microsoft Teams

Prep and/or complete spreadsheets, reports, presentations, documents and dashboards

Special Projects Onboarding & Offboarding for the direct hires of the Deputy CIOs

Coordinate OCIO events, virtual gatherings, and travel for the CIO & Deputy CIOs

Assist with projects and planning for the OCIO on behalf of the Head of the Office of the CIO & IT Operations

Assist with special HR requests for the Deputy CIOs & Head of the Office of CIO & IT Operations

Qualification

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Calendar managementMicrosoft office suiteProofreadingSensitive information handlingProblem-solvingHard-workingCommunicationFlexibilityOrganizational skillsAttention to detailPositive attitudeProject ManagementMicrosoft To DoMicrosoft FlowSharePointServiceNowTime Management

Required

Bachelor's degree and minimum of 7 years of administrative experience required

Expertise of calendar management, specifically managing multiple VPs and AVPs calendars at one time

Must be able to work and make decisions independently, to exercise discretion and good judgment in areas of responsibility

Must be able to communicate professionally and effectively with people at all levels of the organization as well as with external constituents

High-level comfort working with technology is necessary

Proficiency in Microsoft Office Suite—especially Excel, Word, PowerPoint and Outlook, Teams—and OneNote

In this fast-paced office, the successful candidate will be extremely adept at planning, prioritizing and possess a strong organizational background along with ability to be flexible, professional, and creative in responding to requests with short turnaround

Strong proofreading, attention to detail and follow through skills are essential as well as flexibility, a positive attitude, and the ability to work efficiently in a busy environment while handling multiple priorities

Experience dealing with sensitive personnel information

Preferred

Experience with managing and executing projects on behalf of senior member of an organization

Experience and willingness to work with digital workflow tools such as Microsoft To Do, Microsoft Flow, SharePoint, and ServiceNow to ensure follow through on AVP requests

Experience working in IT, technology, or higher education organization preferred