200+ applicants

Company

Original Job Post

Rainforest Trust · 1 week ago

Administrative Coordinator

United States

Full-time

Remote

Mid Level

$49K/yr - $54K/yr

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Conservation Programs

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Responsibilities

Provide support to the conservation team on various aspects related to the operations of the department and internal communications needs.

Supported the development of materials for board and donor reports.

Support in producing and managing project agreements and all associated aspects. Including creating and updating departmental templates in the Asana project management tool and ensuring all tasks are well-coordinated and tracked efficiently.

Arrange and coordinate both internal and external meetings, ensuring all logistics are managed smoothly.

Provide support with travel arrangements, including booking and itinerary management.

Ensuring that information in the conservation database is accurate and up to date.

Ensure that departmental SOPs are up to date, standardized, and streamlined for efficiency.

Qualification

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Administrative ExperienceBudget ManagementGrant WritingInternational Travel CoordinationProject ManagementStakeholder ManagementGoogle SuiteProject Management SoftwareAsanaData ManagementDatabase ManagementOperational Systems DesignProblem-SolvingCommunicationAnalyticalTime ManagementPrioritizationCollaboration

Required

Strong administrative experience including expertise in understanding and manipulating budget documents

Ability to quickly learn how to effectively and resourcefully fill out grant templates

Experience with arranging and coordinating international travel

Strong writing and communication skills

Strong analytical skills to translate a process into written documentation such as SOPs

Strong project and time management skills

Ability to prioritize tasks and manage stakeholders for multiple projects to be completed effectively and on time

Ability to collaborate effectively with teams to produce high-quality results

Strong technical skills with a working competency in Google Suite software

Ability to learn new project management software quickly

Experience with Asana is desired

Proven track record in managing data and databases, ensuring accuracy

Ability to run and design operational systems efficiently

Company

Rainforest Trust

For more than 35 years, Rainforest Trust has not wavered from its mission of preventing deforestation, preserving critical habitat and safeguarding endangered species.

Founded in 1988