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BioSpace · 1 day ago
Executive Coordinator
Boston, MA
Full-time
Hybrid
Senior Level
$32.64/hr - $51.30/hr
8+ years exp
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Responsibilities
Manage day to day scheduling of meetings, townhalls, workshops, and other organized meetings with appropriate support of catering, meeting supplies, facilitators, and other external vendors as appropriate.
Use TEAMS and other electronic project management systems to coordinate leadership meetings, PMO Meetings with supporting slides, and other information as needed.
Ensure the department has all appropriate equipment including working with facilities for space needs.
Use appropriate tools for required work including TEAMS, Microsoft Outlook, Word, Excel, and PowerPoint to track, analyze, document, and report data. Use of new technology solutions such as Smartsheets and cloud-based systems.
Review documents and proofread work for grammar and spelling, accuracy, consistency of terms, and completeness; ensure document text and graphics follow corporate and organization guidelines and standards.
Arrange travel; complete expense reports promptly including local and global travel. Assist with local logistics for department head hosted leadership members.
Collect, review, analyze, interpret, enter, and format accurate data into intranet, spreadsheets, databases, and other electronic tools.
Interfaces and communicates with internal and external customers; direct people to the appropriate resources.
Research solutions and respond to email and phone inquiries with minimal input from direct supervisor; interact effectively with all levels of employees throughout the company.
Prepare documentation for payment of vendors, consultants, and suppliers; submit documentation and enter request for payments into the accounting system; approve transactions; respond to inquiries from accounts payable and payees.
Gather input for budgets; track and update budget forecasts; prepare reports for the department summarizing budget status.
Initiate, develop, lead, and participate in improvement processes; actively participate in resulting process improvements.
Understand the structure of the organization and develop a strong network across departments; draw on the network to answer questions, solve problems, and successfully complete responsibilities.
Demonstrate and maintain confidentiality in the execution of all responsibilities and information.
Perform other tasks as required.
Qualification
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Required
High school diploma/GED required. Associates degree or bachelor’s degree
Minimum 8 years of relevant work experience, or equivalent combination of training and experience. Some industry experience is preferred.
Strong PC literacy with advanced skills in Microsoft Outlook, Word, Excel, or PowerPoint. Comfort with technology is a plus
Excellent verbal and written communication skills.
Demonstration of excellent organizational skills
Benefits
Medical, dental, vision insurance
401(k) plan and company match
Short-term and long-term disability coverage
Basic life insurance
Tuition reimbursement program
Paid volunteer time off
Company holidays
Well-being benefits
Up to 80 hours of sick time per calendar year
Up to 120 hours of paid vacation for new hires
Company
BioSpace
BioSpace is the leading online community for industry news and careers for life science professionals.
11-50 employees
H1B Sponsorship
BioSpace has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Trends of Total Sponsorships
2020 (2)
Funding
Current Stage
Growth StageTotal Funding
$10M2000-08-24Series B· $10M
Leadership Team
J
Joshua Goodwin
CEO and President
K
Kristin Jones
Chief Revenue Officer
Recent News
2024-05-31
2024-05-05
2024-04-06
Company data provided by crunchbase
