200+ applicants

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Company

Original Job Post

IREX · 1 day ago

Program Coordinator

United States

Full-time

Remote

Entry Level

2+ years exp

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EducationNon Profit

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Hiring Manager

Antoine Whims

Insider Connection @IREX

Discover valuable connections within the company who might provide insights and potential referrals, giving your job application an inside edge.

Responsibilities

Support the management and execution of program launches and convenings, assisting with event logistics, travel booking and logistics, and producing event materials and resources as needed.

Support the recruitment and selection of non-profit partners (“host organizations”) and program participants (“Fellows”) by participating in recruiting and selection calls, inbox management, and project management.

Assist in arranging virtual event logistics.

Support the management of program email inboxes.

Providing fellow support.

Support the delivery of training sessions.

Compiling and tracking a wide range of participant information and project data, supporting data collection and maintaining accuracy and completeness.

Managing and reviewing project records, such as notifications, contracts, subawards, MOUs, and participant forms.

Supporting contract management and payment of invoices using the internal IREX procurement and account payable systems.

Support communications with program participants, alumni, and partners – funders, non-profit partners, educational partners, and recruiting partners

Assist with developing and tracking traditional and social media communications content as needed.

Work with program partners and participants, including communicating program updates, answering questions, assisting with logistics, and notetaking for calls/meetings.

Support with partner and vendor procurement processes, including managing and processing subawards and contracts as assigned.

Support the accurate reconciliation of program expenses each month per corporate credit card protocols.

Represent IREX, the Leadership Practice, and the Climate Talent Initiative both within and outside of IREX.

Work to foster a positive, productive work environment abiding by team values.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Microsoft officePartnership managementDeadline managementEnglish proficiencyWork authorizationProblem-solvingHard-workingAdaptabilityFlexibilityInitiativeOrganizational skillsTime managementCommunication skillsInterpersonal skillsAttention to detailCustomer serviceCross-cultural communicationPhilanthropy Experience

Required

Bachelor’s Degree.

2+ years of relevant experience.

Demonstrated proficiency with Microsoft Office (Outlook, Word, Teams, PowerPoint, and Excel).

Experience collaborating with teams and across multiple organizations on a common project.

Willingness to work flexible hours, with colleagues and partners across global time zones.

Experience coordinating and managing aspects of virtual, global collaborations and partnerships across multiple time zones.

Demonstrated adaptability, flexibility, and ability to respond to challenges and opportunities that arise with any new program.

Ability to work independently and as a team member with consistent ability to take initiative. Proven organizational and time management skills and ability to manage multiple tasks, including the ability to prioritize and meet deadlines.

Strong communication and writing skills in English, with a high degree of attention to detail.

Excellent interpersonal skills and cross-cultural communication skills.

Ability to provide reliable customer service to diverse stakeholders, such as funders, non-profit partners, and program participants.

Availability for occasional domestic and international travel.

Must demonstrate valid proof of unrestricted authorization to work in the United States.