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University of Richmond · 3 days ago
Operations Coordinator
Richmond, VA
Full-time
Onsite
Entry, Mid Level
$17.70/hr - $22.12/hr
2+ years exp
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Maximize your interview chancesHigher Education
Insider Connection @University of Richmond
Responsibilities
Provides administrative support to the Associate Vice President - Health & Well-being and the HWB Leadership Team for Unit meetings, programs, and events. Assists in the planning of meetings and socials by arranging for space, food, set-ups, and other related logistics. Takes notes and compiles documents and reports as needed.
Assists with developing and maintaining Unit administrative systems including, but not limited to distribution lists, annual reports, employment reports, and assessment reports. Maintain Unit systems, including employee scheduling software and reports.
Serves as the Contract Manager for Health & Well-being by entering contracts into the University contract management system and routing for approval.
Compiles employee information and purchases employee items including staff uniforms, nametags, business cards and general office supplies. Coordinates recognition of employees by purchasing and distributing approved gifts and related items and communicating to the HWB Unit as directed by the AVP HWB.
Hires, schedules, trains, supervises, and evaluates 1-2 student employees to assist with employment and Unit administrative responsibilities.
Advocates for awareness and understanding of the importance of diversity and inclusion as it relates to all people in Health & Well-being facilities, programs, and communications. Performs all duties under a commitment to work effectively with students, faculty, and staff from diverse backgrounds. Advocates for the educational and cultural benefits of providing diversity and inclusion in Health & Well-being.
Develops Unit guidelines and processes for recruiting, hiring, onboarding, record keeping, and payroll. Trains supervisors to ensure compliance with University and Unit regulations. Assists hiring managers with searches by scheduling people and spaces and providing Zoom links, print materials and refreshments as needed.
Collaborates with HWB Unit staff to develop and maintain employment processes in compliance with University and departmental regulations, including preparing and distributing all employment/volunteer agreements and communicating with prospective and current HWB employees and volunteers.
Assists hiring managers to complete hiring for all Unit employees. Maintains accurate employment records and files for the Unit. Monitors compliance with training and certification requirements for all Health and Well-Being employees. Prepares and distributes compliance notices to all employees and supervisors to indicate compliance status and assist in resolving issues.
Assists Operations Manager in resolution of employment situations by coordinating with various offices such as Student Employment and Human Resources. Develops payroll reports and resolves payroll discrepancies by communicating with UR Payroll department and Unit staff.
Qualification
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Required
Strong organizational skills with exceptional attention to detail and accuracy
Superior oral and written communication skills
Strong interpersonal skills to interact successfully with various constituents
Ability to handle sensitive and confidential information
Ability to multi-task and shift priorities throughout the day
Ability to read, interpret and apply policies and procedures
Proficiency in Microsoft Windows, Word, Excel, Outlook, typing, and ability to learn specialized software
General knowledge of employee hiring and record keeping systems
General knowledge of accounting/budgets
Demonstrated experience working in and fostering a diverse faculty, staff and student environment or commitment to do so as a staff member at University of Richmond
High school diploma or GED required
Preferred
Bachelor’s degree preferred
2-3 years of employment experience is preferred
2-3 years of administrative support experience is preferred; prefer experience with record keeping, reporting, scheduling, and use of technology
2-3 years of accounting/budget experience is preferred
Experience in Higher Education or a related field preferred
Company
University of Richmond
University of Richmond is a school in Richmond.
1,001-5,000 employees
H1B Sponsorship
University of Richmond has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Trends of Total Sponsorships
2023 (7)
2022 (5)
2021 (8)
2020 (5)
Funding
Current Stage
Late StageLeadership Team
Keith McIntosh
Vice President and Chief Information Officer
Company data provided by crunchbase
