Jobs via eFinancialCareers · 2 days ago

Administrative Assistant

Tallahassee, FL

Full-time

Onsite

Entry Level

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Responsibilities

Assistant to PCL and TR Leader.

Reception duties such as greeting customers and other guests upon arrival to the office and managing multi-line phone system.

Assist with travel arrangements, appointments, calendar updates, incoming mail, phone calls, etc.

Work closely with the sales team, assist with preparation of monthly sales meeting presentation. May eventually extend to all functions related to Top Gun (sales tracking system).

Act as the point of contact among managers, teammates, and other external partners.

Coordinate building maintenance requests, vendor service requests, and manage office supply orders.

Track and submit business expenses incurred by the PCL.

Event Planning.

Sort and distribute mail. Front-end scanning to digital filing system and creating the corresponding tasks. Redeliver returned mail.

Distribute incoming faxes; send faxes as requested.

Prepare general outgoing mail. Assist remote teammates with printing and preparing correspondence for mailing.

Maintain Reception area in an organized and professional manner.

Manage social media accounts upon request.

Qualification

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Associates degreeOffice365 proficiencyOrganizational skillsTime management multitaskEffective communication