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Campus Construction Management Group Inc. · 2 days ago
Administrative Assistant
Liverpool, NY
Full-time
Onsite
Mid Level
3+ years exp
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Insider Connection @Campus Construction Management Group Inc.
Responsibilities
Assists in Contract Document process for new projects as requested by the Project Manager.
Ensures continuance of office functions in supervisor’s absence.
Maintains office supplies, as needed.
Compiles Bidder’s List for new projects as assigned.
Distributes Invitation to Bid to potential Prime Contractors from Bidder’s List.
Compiles all Bid Day Documents, such as Bid Tabs and Sign in Sheets.
Generates the Letter of Intent (LOI) for contractors who are awarded contracts during the bidding process, as requested.
Generates AIA documents between Owner and contractors for each contract awarded per project.
Types correspondence, including letters, memos and meeting minutes, as requested by the Field Manager or Project Manager.
Prepares all Applications for Payment monthly.
Logs and processes each contractor’s Applications for Payment in the Campus Construction system, including initial set-up of the Schedule of Values.
Ensures receipt of certified payrolls.
Compiles the submittal log (register) for each project using the Construction Software.
Logs, processes and distributes all incoming submittals.
Logs, processes and, manages contractors’ insurance certificates in the company’s Master Files and Construction Software.
Logs and distributes all Architect’s Supplemental Instructions (ASI) to applicable Trades, as directed, using the Construction Software.
Enters all contracts into the Construction Software.
Ensures all contracts are signed and returned prior to the start of each project.
Scans and maintains all files in the Master Files in the Company Network Files.
Prepares or assists in the preparation of monthly reports, as requested.
Prepares, distributes and tracks all change related issues (e.g., Change Orders, Request for Information, Request for Proposal’s, etc.).
Maintains ID Badges and documentation, as required for project. This includes maintaining a list of all Trades and Employees, badge numbers, copies of employees’ drivers’ licenses, and applicable OSHA cards.
Accomplishes all other duties and tasks as appropriately assigned or requested.
Ability to travel to our Port Byron Location 2-3 times per week.
Qualification
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Required
High School diploma or GED and three (3) to five (5) years of relevant experience
Strong computer skills including proficient use of Microsoft Word and Excel
Excellent keyboarding skills
Ability to take direction from multiple people
Working knowledge of standard business procedures
Excellent time management and organizational skills
Effective verbal and written communication skills
Self-directed individual who is a team player
A demonstrated ability to handle confidential and sensitive information
Benefits
401(k)
401(k) matching
Dental insurance
Health insurance
Health savings account
Life insurance
Paid time off
Retirement plan
Vision insurance
Company
Campus Construction Management Group Inc.
Campus Construction Management Group is a construction company offering construction management services.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase
