Be an early applicantLess than 25 applicantsPosted by Agency

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Company

Original Job Post

Russell Tobin · 2 days ago

Administrative Assistant

San Francisco, CA

Contract

Onsite

Mid, Senior Level

$42/hr - $44.78/hr

5+ years exp

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ConsultingHuman Resources

Actively Hiring

Hiring Manager

Lorraine D'souza

Insider Connection @Russell Tobin

Discover valuable connections within the company who might provide insights and potential referrals, giving your job application an inside edge.

Responsibilities

Handle a range of duties from day to day office-wide operational activities to managing relationships, scheduling meetings, and correspondence with senior leaders and their assistants, on behalf of the core team

Proactive daily calendar management

Plan, coordinate and lead special projects and events with global and local business leadership

Meet and greet visitors and clients, coordinating conference rooms and logistical arrangements

Coordinate travel including airline reservations, hotel accommodations, car service arrangements and directions as needed

Process and track, invoices, expense reports, and reimbursements

Understand BlackRock Policies and Procedures and implement them in daily tasks

Qualification

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Ms officePowerpointAdministrative experiencePhone managementProblem-solvingInterpersonalCommunicationAnalyticalOrganizationalDetail-orientedTime managementCollaborative

Required

Not more than 5 years of experience in an administrative role

Ability to perform in a fast-paced environment, multitask and interact with senior management and their assistants

Strong analytical, interpersonal and communication skills

Minimum five years of corporate administrative experience

Outstanding skills in MS Word, Excel, Outlook and proficiency in PowerPoint

Excellent organizational skills; detail oriented

Strong time management skills; ability to handle multiple concurrent assignments, with a high degree of accuracy, and meet deadlines in a high-pressure environment

Excellent phone manner and management is a key requirement

Ability to work independently, as well as part of a collaborative team, and assume additional responsibilities as required

Bachelor's degree or secretarial school accreditation preferred