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Company

Original Job Post

UAMS - University of Arkansas for Medical Sciences · 3 days ago

Program Manager

UAMS

Full-time

Onsite

Mid Level

4+ years exp

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Responsibilities

Faculty Program Management including the onboarding process for Faculty members across 11 divisions, including those in Northwest Arkansas.

Program Management over the Adjunct and Academic faculty appointments.

Collaborating with various departments such as Professional Staffing, Provider Enrollment, Immigration & Malpractice offices, Human Resources, EPIC trainers, Student Employee Health Services, and the Portrait Studio.

Ensuring offer letters meet COM (College of Medicine) standards through reviewing, modifying, and editing.

Managing offer letter approval process in JFR by obtaining required signatures and submitting for approval.

Managing appointment actions in JFR, including documentation for time/salary changes, separations, adjunct, and academic appointments.

Collecting and inputting data into RedCap for the purpose of building and maintaining profiles for Annual Faculty Evaluations.

Initiating immigration cases for foreign national employees using Immigration Tracker and overseeing cases not managed in-house by UAMS immigration office.

Providing administrative assistance to the Chair of the Internal Medicine Department.

Coordinating administrative tasks for the Department Chair, Department Administrator, and Education Program Director.

Faculty Budget management to include the Chair’s Foundation account and the inventory budget for Internal Medicine Business Administration.

Managing schedules, documentation, meetings, events, and other office duties.

Coordinating and planning department-wide events.

Handling day-to-day operations such as answering phones, mail duties, reports, ordering supplies, and addressing faculty needs.

Screening and routing Chairman's calls as appropriate.

Scheduling and coordinating Faculty meetings, budget meetings, Division Directors meetings, and Hospital Leadership meetings.

Overseeing procurement for the Internal Medicine department, including p-card management, supply ordering, creating requisitions, and staying informed about procurement policies.

Managing special event forms, requests, spend authorizations, expense reports, and supplier invoice requests for department events, guest speakers, travel, and purchasing needs.

Organizing the yearly departmental flu shot clinics.

Collaborating with individual divisions or departments for special events such as guest speakers and investiture ceremonies.

Ensuring all necessary supplies and resources are available for faculty.

Managing registration and documentation processes.

Assisting the IM Vice Chair of Mentoring in maintaining committee information in Redcap, scheduling training sessions, and coordinating committee cycles.

Supporting the department committees as assigned by maintaining membership records, creating agendas, recording meeting minutes, participating in sub-committees when needed, and maintain working relationships with other entities on site to achieve the Vision 2029 goals.

Maintaining, generating, and updating over 200 Internal Medicine pages on the UAMS website.

Editing the monthly Impact Newsletter for the Internal Medicine department.

Coordinating M3 and M4 medical student activities in the Department and serving as a point of contact for rotating medical students.

Working closely with other Departments to ensure their rotating students have appropriate access.

Performing other duties as assigned.

Qualification

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Microsoft Office Suite

Required

Bachelor's Degree PLUS four (4) years of administrative and/or project management experience OR High School Diploma/GED PLUS eight (8) years of administrative and/or project management experience

Advanced proficiency in computers (preferably Microsoft Office Suite)

Benefits

Health: Medical, Dental and Vision plans

Holiday, Vacation and Sick Leave

Education discount for staff and dependents

Retirement: Up to 10% matched contribution from UAMS

Basic Life Insurance up to $50,000

Career Training and Educational Opportunities

Merchant Discounts

Concierge prescription delivery on the main campus

Company

UAMS - University of Arkansas for Medical Sciences

Glassdoor

3.6

UAMS is the state’s only comprehensive academic health center, with colleges of Medicine, Nursing, Pharmacy, Health Professions and Public Health; a graduate school; a hospital; a northwest Arkansas regional campus; a statewide network of regional centers; and seven institutes: the Winthrop P.

Founded in 1879

Little Rock, Arkansas, USA

10,001+ employees