147 applicants

Company

Original Job Post

Okta · 2 days ago

Executive Assistant

San Francisco Bay Area, CA

Full-time

Hybrid

Senior Level

$104K/yr - $156K/yr

5+ years exp

Wonder how qualified you are to the job?

Maximize your interview chances

CRMEnterprise Software

H1B Sponsorship

Insider Connection @Okta

Discover valuable connections within the company who might provide insights and potential referrals, giving your job application an inside edge.

Responsibilities

Manage calendars to maximize time effectiveness for executives.

Coordinate All Hands meetings, including agenda preparation and logistics.

Drive special projects and events, such as team offsites.

Manage the rhythm of the business in partnership with the leadership team.

Ensure team alignment through recurring communication routines.

Prioritize and coordinate multiple work activities in a fast-paced environment.

Identify opportunities for process improvements within teams.

Collaborate with other Administrative & Executive Assistants.

Assist with travel planning, special events, and organizational communications.

Handle confidential information discreetly.

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Presentation buildingSchedulingLogisticsProductivity toolsCollaboration toolsGoogle WorkspaceSlackZoomTime managementAttention to detailFlexibilityInterpersonal skillsProject ManagementData AnalysisGoogle SheetsProblem-SolvingCommunicationPlanningOrganizationalAnalyticalAdaptability

Required

A minimum of 5+ years work experience as an Executive Assistant supporting multiple remote leaders

Excellent time management skills and attention to detail

Experience with building presentations in Google slides

Flexibility working independently or partnering with a variety of teams with flexibility to travel as needed (up to 10%)

Proven ability to interact with senior team members, vendors and leaders

Ability to be flexible in response to changing priorities and needs

Experience with an arrangement of schedules and logistics, at times, across multiple time zones with expertise in productivity and collaboration tools such as Google Workspace, Slack and Zoom

Preferred

Ability to work on multiple projects, lead priorities and accurately set expectations

Strong communication, planning, organizational and analytical skills

Excellent verbal and written communication skills

Willing to learn or experience in the following areas is a bonus: Experience in running reports and exporting data into gSheets, Experience in project management

Benefits

Amazing Benefits

Making Social Impact

Fostering Diversity, Equity, Inclusion and Belonging at Okta

Company

Okta

Glassdoor

3.6

Okta is a management platform that secures critical resources from cloud to ground for workforce and customers.

Founded in 2009

San Francisco, California, USA

5,001-10,000 employees

http://www.okta.com

H1B Sponsorship

Okta has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Trends of Total Sponsorships

2023 (80)

2022 (160)

2021 (182)

2020 (118)