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FirstService Residential in California · 2 days ago
Project Administrator
Irvine, CA
Full-time
Onsite
Entry Level
$22/hr - $25/hr
1+ years exp
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Insider Connection @FirstService Residential in California
Responsibilities
Contributes to and supports project goals through performance of routine tasks and processes.
Process and maintain project related documentation, such as agreements, contracts, purchase orders, and work authorizations.
Assists with project administration deliverables, including reviewing and/or preparing requisitions, status reports, change orders, payment applications, and other invoices associated with the project.
Support project management team responsibilities to identify requirements, estimate costs, prepare schedules, track progress, and coordinate completion of required work.
Maintain and update project databases
Create and manage project plans, timelines, and budgets
Participate in building evaluations and due diligence reviews and assist with preparation of physical audit reports.
Assists in project close-out procedures.
Write and maintain SOPs for assigned projects.
Create project communications for internal and external stakeholders.
Perform related assignments, as required, in the daily operation of the group.
Develop and manage Trello boards and templates to support project management.
Travel to project sites to document progress and answer questions from clients.
Develop and implement process improvements and best practices.
Qualification
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Required
Highly organized
Excellent communication and problem-solving skills
A background in utilizing Trello and creating new Trello boards and templates
Minimum one year of related experience preferred in project administration and management
Knowledge of Trello and ability to create new Trello boards and templates
Experience in writing SOPs
Proficiency with Microsoft Office Suite
Strong organizational and administrative support skills with understanding of project management business
Able to develop client relations, client management and consultation skills
Strong organization skills with high attention to detail
Skilled in oral and written communication
Must be able to lift 50 lbs
Must have finger dexterity for typing/using a keyboard
Work duties may require the ability to stand or walk on hard surfaces for frequent and prolonged periods of time
Must be able to respond to requests and communicate to staff, coworkers, clients, and vendors
Consistent and regular attendance required
Some exposure to dust and noise
Some heavy lifting, standing, climbing
Preferred
Associates or bachelor’s degree in Construction Management, Business Administration, Communications, or related field
Minimum one year of related experience preferred in project administration and management
Benefits
Medical, dental, and vision plans (full time and part time 30+ hours)
401K match
Time off including vacation, sick, and company paid holidays
Pet insurance available
Verizon discount
Tuition reimbursement
Legal services
Free emotional wellbeing and daily life assistance support for all associates
Domestic partner coverage
Health savings account
Flexible spending account
Company
FirstService Residential in California
FirstService Residential in California, the community association management leader, provides full-service property management services customized to your needs, as well as value-added services and genuinely helpful service that make a difference, every day, for every resident and community we serve.
10,001+ employees
Funding
Current Stage
Late StageLeadership Team
Robert Cardoza
Chief Executive Officer
Company data provided by crunchbase
