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Fiedler Group ยท 2 days ago
Project Controls Administrator
Los Angeles, CA
Full-time
Onsite
Mid Level
4+ years exp
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Responsibilities
Assists project managers in all administration functions and processes i.e. creation and maintenance of job files, new consultant set up, etc.
Assists in preparing applications, compiling filing package exhibits, requesting required checks, and submit permit packages as requested.
Verifies and manages subconsultant paperwork (insurance certificates, Purchase Orders).
Properly establishes and maintains appropriate document controls by becoming familiar with the unique aspects of the program.
Accurate and timely entry of project status notes into proprietary Project Tracking System.
Supports Project Manager in Program/Project financial management.
Maintains document control for compliance in accordance with policies and procedures.
Prepares, submits and files reports, specifications, correspondence, spreadsheets, presentations to ensure that the highest quality editing and formatting are presented following branding guidelines.
Attends project meetings and documents minutes to ensure that all open actions items are closed out.
Assists in the preparation of cost proposals for additional work including tracking Time & Material work.
Utilizes the financial systems to assist Project Manager in reviewing project financial performance.
Interfaces and/or maintains liaison with project management, client, subcontractors, etc. on all planning and scheduling related items and functions including reporting requirements, progress status, new impacts, etc.
Works cooperatively with co-workers, clients, and vendors.
Cross-trains as needed in other administrative areas and other duties as assigned.
Qualification
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Required
AA/BA/BS degree in business, management, design, or operations desired.
Minimum 4 years of relevant experience in an engineering, architecture / consulting environment preferred.
Experience in billing/invoicing and purchase orders.
Working knowledge of Microsoft Office Suite applications is required.
Exceptional verbal, written and presentation skills.
Maintains an organized approach to managing daily activities, can juggle multiple demands efficiently and productively.
Ability to handle confidential assignments with discretion.
Self-starter, flexible, and team-player.
Strong problem-solving, strategic, and creative thinking, and decision-making abilities.
Delivers high quality work.
Benefits
Up to 95% paid Medical (HMO & PPO)
90% paid Dental (Employee)
100% paid Vision, LTD, Life Insurance
Flexible Spending Account
Health and Wellness Benefit
401(k) Plan with immediate vesting and company matching
Discretionary Bonuses
Tiered Paid Time Off (PTO) starting at 15 days/year
PTO Cash Out Option
9 Paid Holidays
Holiday Get-Togethers & Firm-wide celebrations and events
Training and Educational Opportunities
Company
Fiedler Group
Fiedler Group provides bidding, procurement assistance, construction support and program management services.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Carolyn Contreras, JD
Chief Financial Officer
Company data provided by crunchbase
