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IDOM USA · 2 days ago
Project Administrator/Analyst
New York, NY
Full-time
Hybrid
Mid, Senior Level
5+ years exp
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Insider Connection @IDOM USA
Responsibilities
Drives the execution and distribution of subcontracts, change orders, purchase orders.
Manages invoicing from contractors.
Communicates with Project Managers on discrepancies or input needed.
Prepares and distributes printed materials for meetings.
Coordinates and attends weekly production meetings and project kick off meetings.
Takes minutes, distributes minutes, and updates milestone reports.
Reviews project requirements and prepares internal questions for discussion.
Assists Project Managers with submittals and ensures secure mailing and distribution.
Maintains project files and performs project file archival.
Maintains detailed filing systems within Procore.
Supports client/project security/background check process.
Supports project and corporate accounting effort through processing of subcontractor/supplier invoices.
Supports data entry and document management.
Coordinates teleconference line calendars.
Supports set up of field offices providing proper compliance postings and safety/PPE.
Manages bond and insurance application and tracking processes.
Qualification
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Required
High school diploma minimum, bachelor’s degree preferred
Five (5) or more years of related experience
Knowledge of A/E/C Industry and terms commonly utilized
Knowledge of MS Office Suites and SAP is critical
Proficiency in English including effective oral and written communication skills
Ability to manage multiple, simultaneous, competing priorities relative to overall corporate, client, and project needs and success with limited direction/oversight
Ability to interact effectively with all levels of the organization in a fast-paced environment
Self-starter with ability to work in both team and individual environments
Benefits
Company contributions to Health Savings Accounts
Medical insurance
Dental insurance
Short-term disability
Long term disability
Life insurance
Flexible spending accounts
401(k)
Paid time off
Holiday pay
Other benefit programs
Company
IDOM USA
IDOM Inc., is the US based part of IDOM, an employee-owned international engineering, architecture and consulting firm.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase
