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Legends Global · 3 days ago

Event Receptionist

Pensacola, FL

Part-time

Onsite

Entry Level

1+ years exp

Legends Global is a leader in privately managed public assembly facilities, currently seeking a Part-Time Event Receptionist at the Pensacola Bay Center. The Event Receptionist will serve as the first point of contact for facility guests and manage various clerical duties to ensure smooth event operations.

HospitalityMarketingSports

Responsibilities

Serve as the first point of contact for facility guests; function as Receptionist

Maintain a friendly and professional demeanor with patrons and staff

Maintain professional appearance/attire during business hours

During events, monitor general activity and relay any client or guest requests to the appropriate event manager

Answer incoming phone calls; provide general venue and event information to callers; direct callers to proper phone extensions and deliver messages timely

Standard clerical duties, including operation of multi-line telephone, two-way handheld radio, and copy machine

Receive and distribute all mail

Maintain Log of Incoming Contractors and Visitors

Receive and maintain Log of Incoming Packages

Maintain Log of Lost and Found items; label all “found” items and store in vault

Operate computer: send/receive emails, use Microsoft Word and Excel software

Work part time/irregular hours including daytime, late afternoon, evenings and weekends; work hours range from 4 up to 10 hours per event, depending on event schedule

Other duties as assigned

Qualification

Microsoft WordMicrosoft ExcelClerical skillsCommunication skillsOrganizational skillsTeamworkDetail oriented

Required

Ability to communicate well, both written and orally; exhibit excellent organizational and communication skills

Ability to plan, organize and implement policies and procedures

Ability to establish and maintain effective working relationships with varied groups and individuals

Able to manage multiple projects and meet tight deadlines

Ability to work with limited supervision, prioritize and handle multiple projects simultaneously while exercising judgment and initiative in addressing complaints and resolving problems

Demonstrate knowledge of standard office practices, procedures and industry terminology; ability to operate industry related equipment

Demonstrate ability to follow directions

Maintain a professional presentation, appearance and work ethic

Foster working relationship with partners, clients, employees, exhibitors, and patrons during employment

Detail oriented

Good communication skills and willingness to work as a team

Willingness to be trained on facility procedures and policies

Must be able to pass successful background check

High school graduate or obtained GED

Minimum of one year in a clerical, front desk or receptionist position

To perform this job successfully, must have a strong background of computer proficiency and operational experience of industry standard software systems, including but not limited to standard Microsoft Windows operating based platforms such as Outlook, Excel, and Word

Must be able to walk and/or stand for extended periods of time

Must be able to use close vision

Must be able to hear and speak to use a two-way radio and telephone

Must be able to hear, read, write, and speak English

Must be able to lift and/or move up to 25 pounds, or occasionally more with assistance

Must be able to work flexible hours, as dictated by the event schedule, including days, nights, weekends, and holidays