200+ applicants

Company

SimplePractice · 4 days ago

Executive Assistant

Santa Monica, CA

Full-time

Remote

Senior Level

$80K/yr - $110K/yr

7+ years exp

Maximize your interview chances

Health CareSaaS

H1B Sponsor Likely

Insider Connection @SimplePractice

Discover valuable connections within the company who might provide insights and potential referrals.
Get 3x more responses when you reach out via email instead of LinkedIn.

Responsibilities

Own vision and strategy for uplifting Customer Success team's and Marketing team’s remote work experience; program event cadence and theme for virtual connection, learning and fun

Plan thoughtful in-person events for teams to curate team bonding and positive work culture

Improve cross-collaborative work process between Marketing, Customer Success and other Groups by identifying gaps in team members’ understanding of process/needs/timelines and working to improve teamwork for stakeholders

Actively connect the team with our customers and the customer experience to drive empathy and passion for our mission

Implement learning and development lens into team events to increase engagement and positive growth for team members

Own All-Hands agendas for Customer Success and Marketing; ensure agendas align with leadership cascades, upcoming events and launches, prominent company news, and speak to what is top of mind for the team

Actively look for opportunities to build better synergy between teams, and within teams; brainstorm and implement solutions that improve workflows and serve a positive work culture

Own tracking of topics communicated, number of times communicated, and which channels communications are shared via to ensure information cascading follows playbook, and the team knows when and where to expect/find information

Collaborate with other Executive Assistants to spread implementation of successful programs to other teams; and build out opportunities to cross-pollinate with other teams via quarterly/bi-annual joint All Hands, AMA, and/or Virtual Socials, etc.

Own cadence and organization of AMA’s for CMO and CCO

Own internal calendar for CMO and CCO

Help manage external calendar and coordinate meetings with external stakeholders

Prepare presentation decks, internal documentation and communications

Work closely with the execs to keep them well informed of upcoming commitments and responsibilities, following up as appropriate

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Executive administrationCalendar managementProject managementMicrosoft OfficeGoogle WorkspaceEvent planningCultural facilitation

Required

7+ years of experience in executive administration, project management, or related field

A team player capable of cultivating productive working relationships across the company

Someone who exhibits sound judgment with the ability to prioritize and make decisions

Ability to assess situations; present and implement solutions

Strong culture facilitator who can act as an ambassador for creating and growing a positive work experience and team culture

Experience implementing new ideas and turning them into successful programming for the team

Experience handling sensitive company information

In-depth knowledge of Microsoft and Google. Proficiency in a broad array of online tools including spreadsheets and slide presentations

Excellent calendar management skills, including the coordination of complex executive meetings

Resourceful, can-do attitude

You thrive in a fast-paced environment, are pro-active, and intellectually curious

Preferred

Based in Greater Los Angeles Area is preferable

Benefits

Medical, dental, vision, life & disability insurance

401(k) plan with company match

Flexible Time Off (FTO), wellbeing days, paid holidays, and summer Fridays

Mental health resources

Paid parental leave & Backup Care

Tuition reimbursement

Employee Resource Groups (ERGs)

Company

SimplePractice

Glassdoor

3.7

Cloud-based Practice Management Software for Health Professionals.

Founded in 2012

Santa Monica, California, USA

201-500 employees

http://www.simplepractice.com

H1B Sponsorship

SimplePractice has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2023 (4)

2022 (9)

2021 (3)

2020 (2)